Jun 12, 2023 Board of Directors Meeting

[00:00:20]

JAMES VALADEZ: GOOD MORNING.

[1. Call to Order]

[2. Establishment of Quorum]

[3. Citizens Communication]

[4. Consent Agenda]

JAMES VALADEZ: OKAY, THAT'S BEEN MOVED BY BLANCA AND SECONDED BY DEBBIE. ANY FURTHER DISCUSSION? HEARING NONE. WE'LL TAKE A VOTE.

ALL THOSE IN FAVOR, AYE. ALL THOSE OPPOSED. THAT MOTION PASSES UNANIMOUSLY. WE'LL MOVE ON TO OUR REGULAR AGENDA, WHICH

[5. Regular Agenda]

[a. Discussion and Possible Action on Taxpayer Liaison Report]

BETTY THOMPSON, TAXPAYER LIAISON: GOOD MORNING. SO IN YOUR PACKET THIS MONTH, YOU HAVE A REPORT THAT IS MODIFIED TO OUR DISCUSSION FROM THE PRIOR MONTH OR PRIOR MEETING, TO INCLUDE ON THE MONTHLY TOTAL A YEAR TO DATE GRAPH BY CATEGORY, SO THAT YOU CAN SEE WHAT CATEGORIES WE'RE RECEIVING THE INQUIRIES FROM APRIL, THE ACTIVITY PICKED UP TO 72 AND I'M STILL TRACKING HOW MANY TRANSACTIONAL EMAILS THAT TAKES TO RESPOND TO THOSE 72 PROPERTY OWNERS. SO IT'S ABOUT 116% THIS MONTH, THEY HAD MORE QUESTIONS. AS I GAVE THEM MORE INFORMATION, THEY KEPT COMING BACK TO ME. SO IN MAY, IT DIDN'T FALL OFF MUCH 68 BUT THOSE TWO MONTHS WERE WHEN NOTICES WENT OUT AND PEOPLE HAD QUESTIONS ABOUT THEIR NOTICES. SO STILL, THE CATEGORY OF GENERAL INQUIRIES IS STILL THE LARGEST CATEGORY WITH EXEMPTIONS FOLLOWING NEXT. SO THEN I'VE CONTINUED FROM JUST PICKING UP MY ACTIVITY LOG FROM YOUR PRIOR MONTH VIEW OF WHAT INDIVIDUAL EMAILS ARE ASKING ME, AND MY RESPONSE TO THEM. WHAT I DO WANT TO TELL YOU IS THAT FROM THE PAST MONTH, EVERYTHING THAT WAS PENDING OR OPEN WAS COMPLETED. SO I DID CLOSE ALL ACTIVITY, AND THERE WERE SO MANY I DIDN'T FEEL LIKE REPRINTING WAS NECESSARY, AND I WOULD ORALLY REPORT TO YOU THE ONES THAT WERE CLOSED. SO THEN YOU ASKED TO BY GEOGRAPHIC AREA TO LOOK AT THE TYPES OF COMPLAINTS THAT WE WERE GETTING. SO YOU HAVE A MAP THAT MISS MARTINEZ WAS INSTRUMENTAL IN HELPING ME PUT TOGETHER TO TRACK THE GEOGRAPHIC AREAS OF THE INQUIRIES THAT ARE COMING IN.

AND AS YOU CAN TELL, PFLUGERVILLE AND THEN ITS NEIGHBOR MANOR ARE TWO LARGE AREAS. AND THEN WE MOVE ON OUT WEST LAGO, VISTA, LAKE, TRAVIS AND BEE CAVE. SO THOSE ARE OUR TOP FIVE AREAS I WILL SHARE. I'VE TALKED TO MISS MARTINEZ.

WE'LL SHARE WITH HER THE SUBJECT OF EACH OF THOSE AREAS, BECAUSE WE FEEL LIKE THEY'LL BE VERY DIFFERENT, BUT SHE'LL USE THIS AS A SOURCE FOR FUTURE TOWN HALL MEETINGS. SO

[00:05:08]

DEBORAH CARTWRIGHT: OKAY, SO THAT'S SOUTH OF BEN WHITE, AND THAT, I'M SORRY, DON'T KNOW MY ZIP CODES VERY WELL.

BETTY THOMPSON, TAXPAYER LIAISON: NEITHER DO I DEBORAH CARTWRIGHT: BECAUSE THAT HAD A LARGE NUMBER, AND SO I WAS JUST WONDERING WHAT THE WHAT WAS HAPPENING THERE. OKAY, ALL RIGHT. SO AFTER OH FOUR, FIVE, OKAY, GOT IT. THANK YOU. THANK YOU.

BETTY THOMPSON, TAXPAYER LIAISON: SO ONE OF THE THINGS THAT I HAVE FOUND YOU ALL ASK IF LOOM WAS A POSSIBLE SOLUTION FOR MY RESPONSES AND ACTUALLY THE COMMUNICATION OUR DIRECTOR AND THE CUSTOMER SERVICE MANAGER, THEY ACTUALLY PUT TOGETHER SEVEN GRAPHIC, PRINTABLE INSTRUCTION SHEETS THAT ARE NOW OUT ON THE WEB, WHICH HAS SAVED ME SIGNIFICANT AMOUNT OF TIME BECAUSE I WAS CUTTING AND PASTING. SOME PROPERTY OWNERS ARE NOT ABLE TO NAVIGATE FROM THE THROUGH THE PORTAL. AND SO I FIND IF I LIST ITEM ONE, ITEM TWO, WELL, THEY'VE NOW DONE THAT FOR ME, AND I FOUND THAT THEY ARE VERY USEFUL, JUST AS USEFUL AS I FOUND THE WEBINARS. SO STILL, I CLIP AND PASTE THE COUNTY TAX OFFICE CONTACT INFORMATION REPETITIVELY, SO I'LL WORK ON GETTING THAT AND THEN I DO CUT AND PASTE THE LINKS TO THE WEBINARS. SO I'M REFERRING PEOPLE TO THOSE WEBINARS. SO I WILL CONTINUE TO EDUCATE PROPERTY OWNERS ABOUT OUR AVAILABLE WEB RESOURCES, WHETHER THAT'S THE COMPTROLLER'S OFFICE, THE CAD SYSTEM, THE TAX OFFICE, AND SO WE WILL IDENTIFY, AS I CAN, THE THINGS WHERE IT WOULD BE A VALUE TO ADD SOME TYPE OF PRESENTATION, LIKE I SAID, MISS MARTINEZ HAS BEEN VERY HELPFUL TO ME IN PROVIDING INFORMATION ON THE WEB. SO I'M GOING TO MOVE ON TO A REPORT FOR THE ARB. THEY HAVE STARTED HEARINGS, AND THEY ARE RUNNING 17 PANELS. THEY ARE RANGING MID 40 TO 55, HEARINGS PER DAY, OR AND 70 PER WEEK, 60, I SAID PER DAY, IT'S 40 TO 55 SO THEY ARE AGENT HEARINGS. THEY START OUT IN THE MORNING WITH SEVEN COMMERCIAL PANELS, 10 RESIDENTIAL BY NOON, THEY'VE USUALLY CUT TWO COMMERCIAL PANELS DUE TO LACK OF WORK. THEY ARE OPERATING STILL WITH 52 FULL TIME EQUIVALENTS, SO THEY ARE NOT FULLY STAFFED. LAST FRIDAY, MR. PHIFER AND JULIA ARMSTRONG MET WITH THE JUDGE AND TALKED TO HER. SHE NOW BETTER UNDERSTANDS HER ACTION OF REMOVING BOARD MEMBERS FOR THEIR LACK OF INTEREST IN PARTICIPATING. SO MR. PHIFER WILL DO AN UNSWORN AFFIDAVIT, USUALLY DECLARING THE ATTENDANCE POLICY AS THE REASON THAT HE'S REQUESTING REMOVAL, AND SHE WILL TAKE ACTION. SO SHE HE CURRENTLY HAS EIGHT OF THESE PENDING, WHICH WILL TAKE THE BOARD DOWN TO 65 AFTER SHE TAKES JUDICIAL ACTION. SO YOU ACTUALLY COULD MAKE A DETERMINATION THAT YOU WOULD LIKE TO ADVERTISE AND ADD NINE MORE MEMBERS TO HELP HIM. HE IS UTILIZING SINGLE MEMBER PANELS FOR HEARINGS WHERE AN AGENT AND THE DISTRICT MIGHT AGREE TO THE USE OF A SINGLE MEMBER PANEL, SO HE'S MAXIMIZING HIS RESOURCES AS MUCH AS POSSIBLE.

DEBORAH CARTWRIGHT: AT OUR LAST MEETING, WE DISCUSSED THE FACT THAT WE HAD APPROVED 74 I THINK, POSITIONS FOR THIS YEAR'S ARB, AND THAT WE WANTED TO PERHAPS ENCOURAGE SUBSTITUTE TEACHERS TO TO APPLY AND TAKE EFFORT, MAKE EFFORTS, TO ADD A FULL COMPLEMENT OF ARB MEMBERS, SO THAT MR. PHIFER WILL HAVE ENOUGH PEOPLE TO REALLY MAKE THESE PANELS WORK, AND HOPEFULLY WE'VE TAKEN SOME STEPS TOWARD THAT, BUT I JUST WANT TO MAKE IT SAY, FROM OUR PERSPECTIVE AS A BOARD, WE ARE DOING WHAT WE CAN TO ENCOURAGE THAT THE APPOINTMENT OF MORE ARB MEMBERS SO THAT WE CAN MAKE LIFE EASIER FOR THEM.

BETTY THOMPSON, TAXPAYER LIAISON: AND I THINK UNTIL WE GET THIS TO IT.

ADDITIONAL ACTION THAT WE CAN. WE DON'T HAVE A VACANCY TO PUT

[00:10:04]

JAMES VALADEZ: BLANCA BLANCA ZAMORA GARCIA: THE REPORT THIS MORNING.

MARYA CRIGLER: HE IS NOT ON THE AGENDA TO DO A REPORT.

BLANCA ZAMORA GARCIA: OH OKAY. BECAUSE I READ IT, I RATHER DISCUSS THIS WITH THE ARB CHAIR AND NOT THE LIAISON.

MARYA CRIGLER: YEAH, WE CAN MAKE A NOTE OF THAT AND ADD THAT FOR THE NEXT AGENDA.

BLANCA ZAMORA GARCIA: THANK YOU.

BETTY THOMPSON, TAXPAYER LIAISON: OKAY, ANYTHING ELSE? THEN THAT'S ALL I HAVE.

JAMES VALADEZ: THANK YOU. THE NEXT ITEM ON OUR AGENDA IS 5B

[b. Discussion and Possible Action on 2022 Annual Comprehensive Financial Report and Audit Results]

LEANA MANN: WE HAVE JOEY ELMORE FROM EID BAILEY, WHO ARE OUR AUDITORS THIS YEAR, AND HE'LL HAVE A PRESENTATION. WE'VE ALSO PROVIDED YOU WITH A SEPARATE BOOK FOR OUR AUDIT REPORT AND OUR ANNUAL FINANCIAL REPORT.

JOEY ELMORE: GOOD MORNING TO YOU ALL. CAN EVERYONE HEAR ME? JAMES VALADEZ: YES. THANK YOU FOR BEING HERE.

JOEY ELMORE: THANK YOU FOR HAVING ME. MY NAME IS JOEY ELMORE, AND I'M AN EXTERNAL AUDIT MANAGER IN OUR GOVERNMENTAL AUDIT TEAM. I'LL BE PRESENTING ON THE RESULT OF THE CURRENT YEAR TRAVIS CAD FINANCIAL STATEMENT AUDIT. BUT BEFORE I GET STARTED, I JUST WANTED TO SAY A BIG THANK YOU TO LEANA AND THE REST OF TRAVIS CAD TEAM FOR PROFESSIONALISM AND HIGH QUALITY WORK, AS YOU MAY KNOW, WHENEVER YOU'RE CREATING AND AN ANNUAL COMPREHENSIVE FINANCIAL REPORT AND ALL OF AND COMPLETING AN AUDIT, THERE'S A LOT OF WORK AND EXTRA TIME AND ENERGY THAT GOES INTO THAT. SO WE REALLY APPRECIATE HER EFFORTS, AND SHE MADE IT EASY FOR US. THEY DID A GREAT JOB ON THE ON THE REPORT. SO I'M GOING TO TAKE A FEW MINUTES TO DISCUSS THE AUDIT OPINION AND GO OVER SOME OF THE CURRENT YEAR NUMBERS, SOME OF THE CURRENT YEAR RESULTS. AND I'LL FINISH BY TOUCHING BASE ON THE GOVERNANCE LETTER AND TAKING QUESTIONS AT THE END. WE I KNOW YOU HAVE THE PACKET IN FRONT OF YOU. I'M STARTING ON PAGE THREE OF THE OF THE LARGER PACKET, THE ACFR, THAT'S GOING TO BE THE INDEPENDENT AUDITORS REPORT.

THIS IS WHERE WE WE GIVE OUR OPINION ON THE FINANCIAL STATEMENTS. AND THIS YEAR, TRAVIS CAT RECEIVED AN UNMODIFIED OPINION, WHICH IS A CLEAN AUDIT OPINION. AND BASICALLY THAT MEANS THAT IT PRESENTS FAIRLY THE FINANCIAL INFORMATION IN ALL MATERIAL RESPECTS, AND THAT IT PRESENTS THEM IN ACCORDANCE WITH ACCEPTED ACCOUNTING PRINCIPLES. PARAGRAPH FOUR IS NEW THIS YEAR IN THAT AUDIT OPINION, AND IT DISCUSSES HOW WE IMPLEMENTED THE NEW LEASE STANDARD IN THE CURRENT YEAR, WHICH RESULTED IN SOME SOME CHANGES IN CERTAIN FINANCIAL STATEMENTS TO RECOGNIZE A LEASE LIABILITY AND RIGHT ABUSE ASSET, WHICH I'LL GO INTO A LITTLE MORE DETAIL LATER. SO THEN IF YOU JUMP OVER TO PAGE 29 THIS IS GOING TO BE THE START OF OUR FINANCIAL INFORMATION. PAGE 29 IS THE GOVERNMENTAL ACTIVITY STATEMENT OF NET POSITION. SO THIS IS THE OVERALL GOVERNMENT BALANCE SHEET, BASICALLY PRESENTED ON THE ACCRUAL BASIS OF ACCOUNTING. SO THIS IS GOING TO INCLUDE ALL LONG TERM ASSETS AND LIABILITIES, YOUR FIXED ASSETS, YOUR YOUR NOTES, PAYABLE, ANYTHING THAT'S OVER ONE YEAR FROM NOW UNTIL THE SETTLEMENT DATE. AND SO THERE'S A FEW NOTABLE THINGS ON HERE. WE HAVE A NET PENSION ASSET RIGHT NOW OF 8.6 MILLION. AND WE ALWAYS LIKE TO MENTION THAT THAT'S A THAT'S AN ACTUARIAL ESTIMATE. IT'S NOT AN ACTUAL NOT YOU GUYS RECEIVER OR RECEIVE.

IT'S DETERMINED BASED ON PAYROLL AND THE RATE IN EFFECT FOR THE CURRENT YEAR. BUT THE ACTUARIAL CALCULATION SHOWS THAT YOUR YOUR PENSION IS APPROPRIATELY FUNDED FOR THE FUTURE. BENEFITS WILL BE PAID OUT. THERE'S ALSO A RIGHT OF USE ASSET AND A LEASE LIABILITY THAT GOES WITH IT THAT YOU'LL SEE IN THE ASSET LIABILITY SECTIONS, RESPECTIVELY. THAT'S A NEW THAT'S A CHANGE IN THE CURRENT YEAR FOR THE IMPLEMENTATION OF THE LEASE STANDARD. AND THE GOVERNMENTAL ACCOUNTING STANDARDS BOARD THOUGHT IT WOULD BE HELPFUL TO SHOW THE LEASES AS A BALANCE SHEET ITEM, SO THAT IT WOULD BETTER COMMUNICATE THE CONVEYANCE OF A RIGHT TO USE A LEASE ASSET OVER A PERIOD OF TIME AS AS AN ASSET TO TO THE DISTRICT AND TO OTHER GOVERNMENTS. THE NOTE PAYABLE ON THERE IS NOW AT 3 MILLION DUE TO PAY DOWN THAT HAPPENED IN THE CURRENT YEAR, AND THEN THE THE OPEB LIABILITY, THAT'S OTHER POST EMPLOYMENT BENEFITS. SO FOR HEALTH AND RETIREMENT BENEFITS, EXCUSE ME, FOR BENEFITS FOR RETIREES AFTER AFTER THEY LEAVE THE DISTRICT, THAT THAT LIABILITY IS CURRENTLY SITTING AT 6.6 MILLION, APPROXIMATELY.

AND THEN YOUR COMPENSATION. ABSENCE BALANCE, WHICH IS JUST

[00:15:01]

IT'S OUR ANNUAL LETTER TO THE BOARD, AND IT RELATES OUR OUR APPROACH TO VARIOUS AREAS OF THE AUDIT AND TALKS ABOUT SIGNIFICANT ACCOUNTING POLICIES. SO YOU'LL SEE A NOTE IN THERE RELATING TO THE LEASE IMPLEMENTATION, AS WELL AS THE REPORT MODIFICATION THAT GOES WITH THAT. AND IT ALSO TALKS ABOUT THE SIGNIFICANT ACCOUNTING ESTIMATES, ACCOUNTING ESTIMATES THAT ARE CONSIDERED SIGNIFICANT TO THE DISTRICT'S FINANCIAL STATEMENTS, WHICH WOULD INCLUDE THE PENSION LIABILITY, THAT'S AN ACTUARIAL CALCULATION, AND THE OPEB LIABILITY. THERE'S NO OTHER UNUSUAL ITEMS IN THAT GOVERNANCE LETTER. SO AGAIN, I WON'T SPEND A LOT OF TIME ON THAT ONE, BUT OVERALL, I THINK THE BIG TAKEAWAYS FOR THE CURRENT YEAR IS THE THE FINANCIAL POSITION, THE THE DISTRICT HAS AN APPROPRIATE AMOUNT OF FUND BALANCE AND NET POSITION IN PLACE FOR ITS ONGOING OPERATION.

AND THE RESULTS OF THE AUDIT WERE AN UNMODIFIED OPINION WITH NO SIGNIFICANT DEFICIENCIES OR OR MATERIAL WEAKNESSES AND INTERNAL CONTROLS NOTED IN THE PROCESS, AND NO OTHER MATERIAL ITEMS NOTED FOR THE BOARDS, FOR THE BOARD TO BE AWARE OF. ARE THERE ANY QUESTIONS FOR ME AT THIS TIME? JAMES VALADEZ: DOES ANYBODY HAVE ANY QUESTIONS? I DON'T THINK SO.

THANK YOU SO MUCH FOR YOUR PRESENTATION.

JOEY ELMORE: OKAY, THANK YOU GUYS VERY MUCH, JAMES VALADEZ: AND WE'LL NEED ACTION ON THIS ITEM. SO ENTERTAIN A MOTION IF THERE'S NOT ANY FURTHER DISCUSSION.

OKAY, MOVED BY ELIZABETH.

NICOLE CONLEY: SECOND JAMES VALADEZ: MOVED BY ELIZABETH MONTOYA, AND SECONDED BY NICOLE CONLEY. ANY FURTHER DISCUSSION HEARING? NONE.

NICOLE CONLEY: I WILL SAY THAT BEFORE WE APPROVE THE ACTION ITEM, I JUST WANT TO COMMEND THE STAFF ON THE GOOD WORK. I DON'T KNOW IF PEOPLE REALIZE IN THE PRESENTATION, BUT THIS IS AS GOOD AS IT GETS IN TERMS OF AUDIT RESULTS. SO CONGRATULATIONS TO THE TEAM ON HAVING AN UNMODIFIED OPINION, NO REAL MANAGEMENT ISSUES IN TERMS OF INTERNAL CONTROLS. IT'S AN AWARD WINNING CAFR, SO I EXPECT IT TO BE AWARD WINNING AGAIN IN TERMS OF THE WAY IT'S PRESENTED. SO THANK YOU FOR SERVING THE COMMUNITY WELL AND TRAVIS COUNTY AND. REALLY ENSURING UP THE

[00:20:01]

JAMES VALADEZ: OKAY, SO MOVED BY MISS MONTOYA, SECONDED BY MISS CONLEY. ANY FURTHER DISCUSSION? HEARING NONE. WE'LL TAKE A VOTE ALL THOSE IN FAVOR, ALL THOSE OPPOSED. THAT PASSES UNANIMOUSLY. WE WILL MOVE ON TO ITEM 5C WHICH IS DISCUSSION AND

[c. Discussion and Possible Action on 2024 Proposed Budget to Include Directives to Staff Regarding Proposed Budget]

MARYA CRIGLER: SO WE WE HAD BROUGHT THIS TO YOU GUYS A COUPLE WEEKS AGO, AND DON'T THINK WE'VE MADE MANY MODIFICATIONS SINCE OUR PRELIMINARY MEETING.

LEANA MANN: WE MADE THE CHANGE FOR THE ARB MEMBERS THAT WE DISCUSSED AT THE BUDGET WORKSHOP, AND THEN THE CHANGE FOR THE UNFUNDED MANDATES. WE BROUGHT THAT TO WHAT WE EXPECT OUR ACTUALS TO BE.

DEBORAH CARTWRIGHT: COULD YOU ALL GO THROUGH WITH US FOR THE RECORD SOME OF THE UNFUNDED MANDATES THAT HAVE BEEN INCLUDED IN THIS BUDGET AND EXACTLY HOW WE'RE GOING TO IMPLEMENT THOSE ITEMS? I THINK IT'S OVER $500,000 FOR THOSE ITEMS, PLEASE.

MARYA CRIGLER: YES. SO THERE'S A COUPLE BILLS THAT HAVE PASSED THAT ARE GOING TO REQUIRE SOME ADDITIONAL SOFTWARE FUNCTIONALITY, ADDITIONAL COSTS FOR THE APPRAISAL DISTRICT, AND WE'LL GO THROUGH THOSE REAL QUICK. THE FIRST IS HOUSE BILL 796, IT CREATES A NEW DATABASE THAT WE'VE GOT TO PROVIDE OF APPRAISAL REVIEW BOARD DATA. SO WE ARE GOING TO HAVE TO GET WITH OUR SOFTWARE VENDORS TO DESIGN AND CREATE THE DATABASE. WE'VE GOT A WEBSITE INTERFACE THAT WE NEED TO CREATE, THEIR UPDATE ROUTINES, SOME HISTORY AND ARCHIVING THAT WE'LL NEED TO DO, AND JUST TESTING TO MAKE SURE THAT THAT IS ALL ACTUAL AND AVAILABLE. SO THAT IS ONE OF OUR COSTS THAT WE'VE GOT. THE NEXT ONE IS HOUSE BILL 1228, AND THAT IS ADDRESSING HOW WE PROVIDE DATA AND HOW WE HAVE TO PROVIDE IT, AND IT WILL INCLUDE ADDITIONAL COMPILING AND COPYING OF DATA. THERE'S ELECTRONIC EXCHANGE OF THAT DAY THAT WE HAVE TO DO. IT'S MORE EXPANSIVE THAN WHAT WE CURRENTLY PROVIDE. SO WE WILL NEED TO DO THAT.

DEBORAH CARTWRIGHT: IS THAT FOR TAXPAYER INQUIRIES, IS THAT WHAT YOU ARE? IS IT WEBSITE INFORMATION THAT YOU NEED TO PROVIDE? MARYA CRIGLER: IT IS WE NEED TO PROVIDE THE DATA ELECTRONICALLY WHEN REQUESTED IN THAT MANNER, BUT ALSO IF THEY REQUEST IT, WE NEED TO PROVIDE PHYSICAL COPIES, PAPER COPIES, AT NO CHARGE TO THE TAXPAYER.

DEBORAH CARTWRIGHT: AND AS FAR AS THE ARB DATA THAT YOU MENTIONED IN THE FIRST BILL, WHAT KIND OF LAYOUT ARE WE TALKING ABOUT? WHAT KIND OF INFORMATION ARE YOU HAVING TO GATHER MARYA CRIGLER: FOR HOUSE BILL 796? YES, SURE. LET ME GET MY REPORT ON LITIGATION.

DEBORAH CARTWRIGHT: I HAVEN'T KEPT UP WITH THE LEGISLATION MARYA CRIGLER: IT IS SOMETHING THAT WE WILL BE ABLE TO WELL ENOUGH. I JUST WONDERED, IS THAT GOING TO REQUIRE MORE STAFF ASSISTANCE FROM THE APPRAISAL REVIEW BOARD? AGGREGATE AND PROVIDE, BUT WE HAVE TO PROVIDE ALL THE INFORMATION REGARDING EACH PROTEST HEARING CONDUCTED BY THE ARB, INCLUDING THE NAME OF THE BOARD MEMBERS THAT ATTENDED THE HEARING, THE DATE AND TIME OF THE HEARING, THE ACCOUNT NUMBER, THE PROPERTY CATEGORY, THE CAD VALUE, AND THE OWNER'S OPINION OF VALUE, AND THE ARB DETERMINATION OF VALUE. AND SO THOSE ARE ALL ADDITIONAL DATA POINTS THAT WE NEED TO PROVIDE ON A SEPARATE DATABASE FOR ACCESS.

DEBORAH CARTWRIGHT: SO THAT'S ALWAYS BEEN PART OF THE PUBLIC RECORD, BUT NOW YOU'RE JUST GOING TO HAVE TO TAKE A PUBLIC RECORD AND PUT IT IN A DATABASE.

MARYA CRIGLER: IN A DATABASE THAT IS ELECTRONICALLY AVAILABLE, SIMILAR TO OUR TRUTH AND TAXATION WEBSITE. SO IT WILL BE KIND OF INCORPORATED WITH THAT, BUT JUST A LOT MORE INFORMATION THAT WE'VE GOT TO ADD MORE FIELDS AND MORE MAINTENANCE THAT WE NEED TO DO. YES, IT DID PASS. YES, THESE ARE ALL BILLS THAT HAVE PASSED ON 1288, IS JUST RELATING TO THE OWNER'S ABILITY TO RETRIEVE DATA AND REQUEST DATA INFORMATION, AND HOW WE NEED TO PROVIDE THAT ONE SO JUST, YOU KNOW, ADDITIONAL EXPANSIVE REQUEST THAT WE'LL NEED TO PROVIDE AT NO COST, WE CAN'T CHARGE FOR IT.

DEBORAH CARTWRIGHT: AND DO ALL APPRAISALS DISTRICTS HAVE TO DO THIS? OR IS THIS JUST FOR DISTRICTS OVER A CERTAIN SIZE? MARYA CRIGLER: IT IS FOR ALL APPRAISAL DISTRICTS.

DEBORAH CARTWRIGHT: WOW MARYA CRIGLER: THERE'S NO BRACKET ON IT.

DEBORAH CARTWRIGHT: YEAH, IT'S REALLY HUGE. SMALLER DISTRICTS HAVE A HARD ENOUGH TIME KEEPING DATA TOGETHER. THIS IS GOING TO BE ALMOST AN INSURMOUNTABLE.

MARYA CRIGLER: THE NEXT ONE IS HOUSE BILL 1285, WHICH GOES THROUGH AND IT FURTHER DEFINES THE REQUIREMENTS OF THE TAXPAYER LIAISON AND PROVIDES THE OPPORTUNITY TO APPOINT A AN ASSISTANT OR DEPUTY TAXPAYER LIAISON. SO WE'VE ADDED SOME FUNDS IN CASE WE CHOOSE TO ADD AN ASSISTANT TAXPAYER LIAISON.

SENATE BILL 1801, AND THIS IS OUR BIGGEST PRICE POINT OF ALL

[00:25:02]

BRUCE ELFANT: AND THAT'S ONGOING MARYA CRIGLER: FOR AN ONGOING, YES.

DEBORAH CARTWRIGHT: THAT'S AN AREA THAT YOU COULD CONTRACT WITH SOMEONE TO DO. IS THAT NOT? MARYA CRIGLER: WE COULD CONTRACT THAT. YES.

DEBORAH CARTWRIGHT: SO YOU COULD HAVE AN AUDIT FUNCTION THAT SOMEONE ELSE DOES? MARYA CRIGLER: YEAH, WE ESTIMATE THAT IT'LL BE ABOUT 50,000 HOMESTEADS TO BE AUDITED EVERY YEAR THAT WE'LL NEED TO DO. THE NEXT ONE IS HOUSE BILL, 3273, AND THIS ONE IS CURRENTLY WE HAVE TO SEND OUT POSTCARDS AUGUST 7, REFERRING PEOPLE TO OUR THE TRUTH IN TAXATION WEBSITE. THIS WOULD EVENTUALLY GET RID OF THE POSTCARD, BUT ALLOW PROPERTY OWNERS TO SIGN UP FOR EMAIL NOTIFICATION. AS THAT DATA GETS UPDATED, WE WOULD HAVE TO SEND AN EMAIL NOTIFICATION WHEN YOU LOOK AT THE NUMBER OF PARCELS THAT WE'VE GOTTEN, THE NUMBER OF ENTITIES FOR EACH PARCEL, EACH ONE WOULD REQUIRE NOTIFICATION EACH TIME THAT THEY DO A NOTIFICATION, SO THERE'S JUST GOING TO BE SOME ADDITIONAL EXPENSE FOR US, JUST TO MANAGE ALL OF THOSE EMAIL NOTIFICATIONS SOFTWARE TO MAKE SURE THAT THAT HAPPENS AND THAT GETS UPDATED. SENATE BILL 1916 IS A ANOTHER UPDATE FOR MODIFICATION OF OUR DATABASE, OUR WEBSITE INTERFACE.

WHAT THIS IS GOING TO REQUIRE US TO DO IS FOR PUBLIC IMPROVEMENT DISTRICTS, REQUIRE US TO FOR THE TAXING ENTITIES TO UPLOAD OR THE TAX OFFICE TO UPLOAD THE ASSESSMENTS, AND THEN WE HAVE TO ALSO MANAGE AND MONITOR THAT ON OUR WEBSITE AND MAKE THAT INFORMATION AVAILABLE, WHICH MEANS IT'S A LOT MORE ACCOUNT MAINTENANCE THAT WE HAVE TO DO ON EVERY ACCOUNT TO DESIGNATE IT AS BEING IN PUBLIC UTILITY DISTRICT, AND THEN THE SOFTWARE TO GET THE UPDATES AND KEEP THAT INFORMATION AS WELL. AND YOU KNOW, CUTS ARE NOT ANYBODY THAT CONTRIBUTES TO OUR BUDGET. SO THIS IS ALL GOING TO BE ACCOUNT MAINTENANCE THAT WE HAVE TO DO AT AN ADDITIONAL COST. AND THEN THE LAST ONE IS SENATE BILL 348, AND IT IS MODIFYING WHAT INFORMATION THAT WE CAN MAKE PUBLICLY AVAILABLE ON OUR WEBSITE, AND IT WILL ALLOW US TO INCORPORATE AERIAL PHOTOGRAPHY AND PROPERTY SKETCHES ON THE WEBSITE. CURRENTLY, THOSE ARE NOT ALLOWED TO BE DISPLAYED ON OUR WEBSITE, BUT WE'LL NEED TO MAKE MODIFICATIONS ON OUR WEBSITE SO THAT WE CAN NOW DISPLAY IT'S ALL ALWAYS BEEN PART OF OUR RECORDS, AND PROPERTY OWNERS COULD GET IT IF THEY MADE A REQUEST FOR A FUEL CARD, BUT THIS IS NOW GOING TO TRANSFER THAT AND MAKE IT AVAILABLE ON OUR WEBSITE AS WELL, BUT THERE'S GOING TO BE SOME MODIFICATIONS THAT WE NEED TO DO TO MAKE SURE THAT WE CAN DISPLAY THOSE SKETCHES AND MAKE SURE THAT WE CAN DISPLAY THOSE AERIALS IN THE PROPER WAY.

DEBORAH CARTWRIGHT: AND I ASSUME YOU'VE BEEN VISITING WITH OUR SOFTWARE VENDOR ABOUT THEIR CAPABILITY, AND ARE THEY FEELING COMFORTABLE ABOUT AT AN ADDITIONAL COST, BEING ABLE TO PROVIDE THESE SERVICES? MARYA CRIGLER: YES.

BRUCE ELFANT: CAN WE SEND THIS OUT TO THE ENTITIES, LET THEM KNOW ABOUT THE MANDATES AND WHAT'S GOING TO BE ONE TIME VERSUS ONGOING THAT WE'RE GOING TO HAVE TO FUND? MARYA CRIGLER: YEAH? YEAH. WE'VE GOT THE SUMMARY OF OUR LEGISLATIVE UNFUNDED MANDATES AS PART OF OUR OUR BUDGET, BUT WE CAN HIGHLIGHT THAT FOR THEM WHEN WE SEND IT OUT TO THEM JAMES VALADEZ: I KNOW YOU SPOKE TO SKETCHES, BUT ARE YOU MEAN AERIALS? MARYA CRIGLER: YEAH, WE CAN. WE CAN DISPLAY AERIAL PHOTOGRAPHY, AS LONG AS IT DOES NOT IN. IT SHOWS MORE THAN ONE BUILDING, SO WE'VE GOT TO MAKE SURE THAT OUR AERIAL PHOTOGRAPHY IS COMPLIANT WITH WHAT IS REQUIRED BY CODE.

JAMES VALADEZ: SO WE'RE REALLY TALKING MORE ABOUT LIKE THE FIELD CARD THEN, RIGHT? YOU'RE TALKING ABOUT SKETCHES, RIGHT? MARYA CRIGLER: YES, YEAH, THE SKETCHES, AS WOULD BE SEEN ON OUR APPRAISAL CARDS ARE SKETCHES THAT WE WILL INCORPORATE IN ON OUR WEBSITE, BUT WE'VE GOT TO MAKE SURE THAT OUR SKETCHES ONLY SHOW EXTERIOR AND NOT ANY INTERIOR DETAILS.

JAMES VALADEZ: ANY FURTHER DISCUSSION ON THE BUDGET. OKAY? ANYONE HAVE A MOTION? OKAY, DR. O.

OSEZUA EHIYAMEN: YES I MOVE FOR THE ACCEPTANCE OF THE BUDGET.

JAMES VALADEZ: I'M SORRY.

BLANCA ZAMORA GARCIA: I CAN'T HEAR YOU.

OSEZUA EHIYAMEN: YESS I MOVE FOR THE ACCEPTANCE OF THE BUDGET.

JAMES VALADEZ: OKAY. AND SECONDED BY MISS CONLEY. ANY FURTHER DISCUSSION? HEARING

[00:30:03]

[d. Discussion and Possible Action on Chief Appraiser Report to Include: 2023 Protest Season, Taxpayer Outreach Programs, Legislative Updates]

MARYA CRIGLER: SO TO GIVE YOU AN UPDATE ON OUR PROTEST SEASON, AND THIS WAS AS OF LAST FRIDAY, OUR TOTAL VOLUME OF PROTEST IS 174,969 THAT IS SLIGHTLY UP FROM WHAT OUR VOLUME OF PROTEST IS, SO YET ANOTHER RECORD IN TERMS OF VOLUME OF PROTEST.

INTERESTINGLY, OUR OWNER PROTESTS ARE DOWN BY ABOUT 10,000 IT'S THE INCREASE THAT WE'RE SEEING IN THE AGENT REPRESENTED PROTEST IS WHERE WE'RE SEEING THAT GROWTH IN TOTAL PROTEST VOLUME. WE ARE CURRENTLY WORKING WITH THE AIR BE SCHEDULING, WORKING TOWARDS CERTIFICATION. IT'S GOING TO BE A DIFFICULT AND TIGHT THIS YEAR TO REACH THE 90% THRESHOLD. SO I ESTIMATE THAT WE PROBABLY WILL CERTIFY WITH A CERTIFIED ESTIMATE ON JULY 19, OR AT LEAST WE'RE PREPARING. IF WE DON'T QUITE REACH THE 90% THRESHOLD NECESSARY WILL BE PREPARED TO MOVE FORWARD ANYHOW, SO THAT OUR ENTITIES WILL HAVE TIMELY INFORMATION SO THAT THEY CAN START BUDGETING AS NEEDED. OUR YOU KNOW, SOME OF OUR BIGGEST BOTTLENECKS ARE GOING TO BE JUST GETTING THE VOLUME THROUGH IN THE TIME THAT WE'VE GOT ALLOTTED TO US. SO THAT IS PROTESTS. WE DID START OUR FORMAL HEARINGS LAST WEEK, IT IS MOSTLY AGENTS AT THIS TIME, BECAUSE, AGAIN, MOST OF OUR VOLUME IS AGENT REPRESENTED PROTEST. I THINK WE ARE RIGHT NOW SITTING AT ABOUT 85% OF ALL PROTESTS ARE AGENT REPRESENTED. SO THAT IS THE BULK OF WHAT WE NEED TO GET THROUGH, AND THEY ARE CURRENTLY IN WORKING WE HAVE BEEN AVAILABLE SINCE APRIL 17 TO WORK INFORMALLY. WE JUST DID NOT SEE MUCH PARTICIPATION FROM THE AGENTS TO WORK INFORMALLY. SO THAT PUTS ALL THE VOLUME IN THE FORMAL PROCESS. WE WILL CONTINUE AS RESOURCES ARE AVAILABLE TO OFFER INFORMALS IN EFFORTS TO RESOLVE BUT YOU KNOW, OUR FOCUS NOW THAT WE'RE DOING FORMAL HEARINGS, IS HANDLING THE FORMAL HEARINGS THAT WE NEED TO HANDLE.

DEBORAH CARTWRIGHT: QUICK QUESTION. YOU HAVE A VALUE NOT UNDER REVIEW SHOWN ON THIS ONE ON THIS RIGHT HERE THAT'S ON THE SCREEN. DO YOU KNOW WHAT PERCENTAGE OF THAT IS RESIDENTIAL VERSUS OTHER? WOULD YOU SAY HALF OF NOT UNDER REVIEW IS RESIDENTIAL PROPERTY? MARYA CRIGLER: YOU KNOW WHAT? ON THE NEXT PAGE OVER, WE'VE GOT IT BROKEN DOWN THERE BY OUR DOCKETS, SO YOU CAN SEE IT BY OUR DOCKETS. SO FOR OUR OPEN AND WE'VE GOT DIFFERENT CATEGORIES, BUT YEAH, PROBABLY APPROXIMATELY HALF OF IT IS GOING TO BE RESIDENTIAL. THE OTHER HALF IS GOING TO BE COMMERCIAL.

DEBORAH CARTWRIGHT: THANK YOU.

MARYA CRIGLER: BUT FAR MORE RESIDENTIAL PARCELS DEBORAH CARTWRIGHT: UNDERSTAND. BUT THE VALUE ITSELF IS MARYA CRIGLER: YES.

ANY OTHER QUESTIONS ABOUT THE PROTESTS, PROTEST PROCESS, LET'S SEE NICOLE CONLEY: MARYA, MISS CRIGLER. YOU SAID THAT WE MIGHT BE UNDER THE WIRE FOR GETTING TO THE 90% CERTIFICATION. AND I PRESUME THAT YOU WILL GO UP UNTIL THE 30 THE END OF THE MONTH, OR WHAT IS SORT OF THE CUTOFF DAY. I KNOW THIS SAYS THE 19TH STATUS.

MARYA CRIGLER: SO THE ARB HAS UNTIL JULY 20 TO APPROVE THE RECORDS THE CHIEF APPRAISER HAS UNTIL THE 25TH TO SEND OUT CERTIFICATION INFORMATION. I WILL CEDE AS MUCH AS MY TIME AS I CAN TO THE ARB TO HELP THEM GET CLOSER TO THE 90% BUT I THINK BY THE END OF THAT WEEK, WE'LL NEED TO RUN OUR PROCESSES TO GET CERTIFICATION LETTERS SO THAT WE CAN RUN ALL THE REPORTS THAT WE HAVE TO TO PROVIDE TO THE TAXING ENTITIES.

NICOLE CONLEY: AND JUST A MATTER FOR CLARIFICATION, THE ESTIMATES ARE GOING TO BE BASED ON CURRENT LAW, RIGHT? MARYA CRIGLER: YES. CURRENT LAW PROVIDES THAT, COME JULY 25 IF WE HAVE NOT REACHED CERTIFICATION, WE CAN SEND CERTIFIED ESTIMATES, AND OUR TAXING ENTITIES CAN USE THOSE CERTIFIED ESTIMATES TO CALCULATE THEIR TAX RATES.

NICOLE CONLEY: AND THEN THE SUBSEQUENT DEBATE ABOUT WHAT HAPPENS IN SPECIAL SESSION, THAT'LL BE SOMETHING THAT'LL JUST LAYER ON TOP OF THIS CHALLENGE.

MARYA CRIGLER: YES, YEAH. AND YOU KNOW, AS FAR AS WE KNOW IN A LEGISLATIVE UPDATE, THERE IS STILL AN IMPASSE BETWEEN THE SENATE AND THE HOUSE REGARDING HOW PROPERTY TAX RELIEF WILL OCCUR, AND DEPENDING UPON WHAT THEY DO, ALL SIGNALS THAT WE'VE GOTTEN IS THEY WANT SOMETHING TO BE EFFECTIVE FOR THIS TAX YEAR, BUT THE LATER THAT THEY DO THAT, IF IT REQUIRES US TO DO ANY PROGRAMMING, THE MORE DIFFICULT IT BECOMES FOR US TO BE ABLE TO GET THAT IN PLACE IN A TIMELY MANNER AND GET IT TO THE TAX

[00:35:05]

NICOLE CONLEY: IS THERE ONE APPROACH THAT'S MUCH MORE ADMINISTRATIVELY CUMBERSOME THAN THE OTHER ONES? AND I MEAN, AND I GUESS, FOR THE, YOU KNOW, I GUESS THE PUBLIC, I GUESS, THE THE, THE, THE THE ISSUE HAS BECOME THE APPROACH TOWARDS PROPERTY TAX RELIEF VERSUS HAVING HOMESTEAD EXIT ADDITIONAL HOMESTEAD EXEMPTIONS VERSUS SORT OF THE CAP. IS THERE ONE APPROACH THAT CREATES A LONG, SORT OF STRUCTURED MARYA CRIGLER: THEY ALL COME WITH THEIR BOTH PURCHASES COME WITH THEIR OWN CHALLENGES. YOU KNOW, EVEN EVEN COMPRESSION, WHERE THEY'RE COMPRESSING THE TAX RATES, YOU WOULDN'T THINK IT WOULD IMPACT US, BUT IT DOES, BECAUSE WE'VE GOT TO RECALCULATE ALL OF THE TAX CEILINGS, AND SO WE NEED TO KNOW WHAT THAT COMPRESSED RATE IS GOING TO BE IN ENOUGH TIME SO THAT WE CAN DO THOSE RECALCULATIONS. BOTH PLANS ARE PLANNING FOR SOME SORT OF OF COMPRESSION, AND SO IT'S ABOUT, WHEN CAN WE GET THAT INFORMATION SO THAT WE CAN DO THE CALCULATIONS THAT WE'RE REQUIRED TO DO? THE OTHER IS, YOU KNOW, IF THERE'S GOING TO BE AN INCREASE IN EXEMPTIONS, THEN WE'LL NEED TO RECALCULATE THE TAXABLE VALUES WILL NEED TO KNOW WHAT THAT EXEMPTION AMOUNT IS.

YOU KNOW, IT'S ALL POST CERTIFICATION, SO ALL THOSE ACCOUNTS HAVE TO PLAY SUPPLEMENTED SO THAT WE CAN TRACK THE CHANGES. AND THAT IS AN TIME, TIME CONSUMING PROCESS, JUST GIVEN THE VOLUME OF EXEMPTION SO THAT WE MANAGE THERE'S 250,000 ACCOUNTS THAT WE WILL HAVE TO GO THROUGH AND PROCESS, SUPPLEMENT AND RECALCULATE IF THE EXEMPTION GETS CHANGED, AND SO, YOU KNOW, THOSE ARE ALL THINGS THAT WE WANT TO MAKE SURE THAT WE HAVE ADEQUATE TIME TO FULLY IMPLEMENT, AND THEN ALSO MAKE SURE THAT WE'VE GOT ADEQUATE TIME TO TEST, TO MAKE SURE THAT THE IMPLEMENTATION IS DOING AS EXPECTED. YES, FOR THE TAXPAYER OUTREACH PROGRAM, WE DID DO OUR LAST TAXPAYER OUTREACH ALL ABOUT THE PROTEST PROCESS. AND AGAIN, OUR WEBINARS ARE ALL AVAILABLE ONLINE SO THAT THEY CAN GO OUT.

AND THEN, AS MISS THOMPSON HAD MENTIONED, CYNTHIA HAS DONE AN OUTSTANDING JOB CREATING SOME NEW ONE PAGE FLYERS FOR PROPERTY OWNERS ON HOW TO USE OUR PORTAL AND HOW TO DO SOME OF THE COMMON TASKS. THOSE WERE SOME OF THE QUESTIONS THAT WE GOT A LOT IN OUR CUSTOMER SERVICE DIVISION, AS WELL AS FROM TAXPAYER LIAISON. AND SO THOSE ARE REALLY HELPFUL ONE PAGERS THAT NOT ONLY IS THE TAXPAYER LIAISON USING, BUT OUR CUSTOMER SERVICE DIVISION REALLY APPRECIATES CYNTHIA'S EFFORTS ON THAT AS WELL. AND THAT IS THE UPDATE THAT I HAVE FOR YOU GUYS. IF THERE'S ANY QUESTIONS I'M HAPPY TO ANSWER.

JAMES VALADEZ: I JUST WANTED TO SAY THANK YOU FOR PUTTING TOGETHER THE PAPER VERSION, I THINK, LOOKING AT THE MAP FOR WHERE THE QUERIES ARE COMING FROM THAT WE HAD IN OUR TLO REPORT, MEETING FOLKS WHERE THEY'RE AT IN THE PAPER FORM FOR THE ENTRY INTRODUCTORY QUESTIONS AND KIND OF BASELINE INFORMATION, I THINK IS THE MEDIUM. I THINK THAT'S WORKING BEST, WHERE WE CAN HAND SOMEONE A TANGIBLE ROADMAP FOR HOW THEY NAVIGATE THAT PROCESS. AND SO I THINK THAT'S A GOOD STEP IN THE RIGHT DIRECTION FOR US AS AN ORGANIZATION.

MARYA CRIGLER: WE'VE GOT A LOT OF GOOD POSITIVE FEEDBACK ON THE ROADMAP BECAUSE WE INCLUDED THAT WITH EVERY NOTICE OF APPRAISED VALUE. AND TAXPAYERS REALLY APPRECIATED THAT, BECAUSE IT IT SEEMED TO JUST COALESCE THE PROCESS FOR THEM IN A VERY UNDERSTANDABLE WAY. SO CYNTHIA'S DONE AN EXCELLENT JOB ON THAT.

JAMES VALADEZ: OKAY, SO THAT COVERS ALL OF 5D CORRECT? YES.

[e. Presentation of Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting]

MARYA CRIGLER: AND I HAVE TO GIVE ALL CREDIT AND ALL KUDOS TO LEANA, BECAUSE SHE REALLY HAS DONE AN OUTSTANDING JOB WITH WITH ALL OF OUR FINANCIAL RECORDS REPORTING, AND HAS, YET AGAIN, WON ANOTHER GFO AWARD. SO WE ARE REALLY, I'M VERY PROUD OF HER AND PROUD OF THE WORK THAT SHE'S DONE, BUT SHE NEEDS TO HAVE ALL THE CREDIT FOR IT, BECAUSE THIS IS HER WORK, AND SHE'S DONE AN EXCELLENT JOB FOR US.

JAMES VALADEZ: THE THING THAT I WANT TO MENTION ON THIS ONE IS THAT I'M ALWAYS. REALLY PROUD OF THE STATISTIC OF THE PERCENTAGE

[00:40:03]

MARYA CRIGLER: REALLY PLEASED.

NICOLE CONLEY: I JUST WANT TO SAY CONGRATULATIONS AGAIN. NOW THAT THE RIGHT TIME TO SAY CONGRATULATIONS ON WINNING THIS, THIS AWARD. I KNOW HOW DIFFICULT IT IS AND CHALLENGING IT IS, AND THE LEVEL OF WORK EFFORT IT TAKES TO SORT OF NAIL THESE AWARDS. I THINK IT IS AGAIN IT SHOULD REASSURE TAXPAYERS THAT THE FINANCIALS ARE PRESENTED IN A CLEAR AND UNMODIFIED WAY, BUT NOT TO MENTION TRANSPARENT. NOT A LOT OF EMPTY NO ONE HAS TO GO AFTER THESE AWARDS. THEY REQUIRE A LOT OF EFFORT FROM STAFF, BUT THIS ADDITIONAL EFFORT IN THIS DUE DILIGENCE REALLY TRANSLATES INTO MEANINGFUL TRANSPARENCY AROUND THE NUMBERS. AND SO YOU SHOULD BE ABLE TO TAXPAYERS SHOULD FEEL REALLY SURE THAT THEY CAN GO INTO THE FINANCIALS, GET INFORMATION IN THE EASILY ACCESSIBLE WAY, AND THAT IT IS AN AWARD WINNING METHOD BY WHICH THE FINANCIALS ARE PRESENTED. SO THANK YOU FOR THAT GOOD WORK.

MARYA CRIGLER: THANK YOU.

OSEZUA EHIYAMEN: I WANT TO ALSO THANK THE ORGANIZATION FOR A JOB WELL DONE. ONE THING, I KNOW THAT MORE AWARDS, MORE WORK GIVING THIS AWARD. YOU CANNOT REST ON YOUR OAS. YOU HAVE TO DO MORE WORK TO GET MORE AWARDS. THANK YOU.

MARYA CRIGLER: WELL, AND I WILL JUST TUTOR ON A LITTLE IT'S NOT WELL KNOWN, BUT SHE'S ONE OF THE FEW TRIPLE CROWN WINNERS IN THE GFOA AWARD AREA, MEANING THAT SHE'S WON ALL THREE OF THEIR HIGHEST RECOMMENDED AWARDS. AND THAT IS AN ASTONISHING ACCOMPLISHMENT, AND NICOLE CONLEY: IT'S A STANDARD FOR EXCELLENCE, AND SO THANK YOU.

[f. Discussion and Possible Action on Purchase of Office Cubicles for Personal Property Department]

MARYA CRIGLER: SO OUR BUSINESS PERSONAL PROPERTY DEPARTMENT WAS CO LOCATED WITH OUR COMMERCIAL APPRAISAL DEPARTMENT, BUT BECAUSE OF GROWTH OF THE DEPARTMENT. THEY NEED MORE SPACE, SO WE'RE GOING TO BE RELOCATING THEM INTO A DIFFERENT PORTION OF THE BUILDING, AND WE NEED TO PURCHASE ADDITIONAL CUBICLES FOR THEM, AND IT JUST WAS A LITTLE BIT MORE THAN OUR SPENDING AUTHORITY TO RELOCATE THE DEPARTMENT AND PURCHASE THE ADDITIONAL CUBICLES AND OFFICE FURNITURE THAT WE NEEDED. SO THE REQUEST IS FOR A TOTAL OF $52,378.96 FOR 10 FURNITURE CUBICLES AND ONE OFFICE AREA AND SUPPORTING FURNITURE IN THAT DEPARTMENT.

JAMES VALADEZ: ANY DISCUSSION BLANCA ZAMORA GARCIA: I MOVE ACCEPTANCE. THEY NEED IT.

JAMES VALADEZ: BLANCA, MOVED BY BLANCA, SECONDED BY ELIZABETH. ANY FURTHER DISCUSSION? HEARING NONE. WE'LL TAKE A VOTE ALL THOSE IN FAVOR, AYE, ALL THOSE OPPOSED. THAT PASSES UNANIMOUSLY, AND WE WILL

[g. Discussion and Possible Action on Revision and Adoption of Board of Directors Operating Policies]

MARYA CRIGLER: AND SO THESE ARE SOME UPDATES. THIS IS A FIRST ROUND. WE MAY WANT TO DO ADDITIONAL ROUNDS OF UPDATES ON YOUR POLICY, BUT JUST TO MAKE SURE THAT OUR POLICIES ARE FOLLOWING WHAT OUR ACTUAL PROCEDURES ARE, AND THOSE ARE SUMMARIZED FOR YOU GUYS UNDER BOARD POLICIES WITH THE REVISED REVISIONS THAT WE'VE GOT UPDATE ON PAGE NINE, SECTION 16 A, THE ADDRESS WAS UPDATED TO CORRESPOND WITH THE DISTRICT'S MOVE TO ANDERSON LANE. PAGE 10, SECTION 16 B2, BULLET POINTS WERE UPDATED TO REFLECT THE CURRENT PRACTICE FOR EVALUATING THE CHIEF APPRAISER. IN APPENDIX A, PAGES TWO THROUGH THREE, SECTION SEVEN, THIS SECTION WAS UPDATED TO REFLECT THE CHANGES THE BOARD HAS MADE IN HANDLING PUBLIC COMMENT DURING THE MEETINGS AND TO CLARIFY THE PARAMETERS FOR DONATING TIME TO OTHER SPEAKERS. APPENDIX A, PAGE FOUR. SECTION EIGHT, THIS

[00:45:01]

APPENDIX C PAGE ONE, THE ITEM REQUIRING THE BOARD MEMBERS TO LEAVE THE ROOM WAS REMOVED, AND APPENDIX D PAGE TWO, ESSENTIAL JOB FUNCTIONS WERE UPDATED TO REFLECT THE DESCRIPTION USED TO FILL THE POSITIONS. FILL POSITIONS IN 2020, JAMES VALADEZ: ANYBODY HAVE ANY QUESTIONS PERTAINING TO THE UPDATES TO THE BOARD POLICY? DEBORAH CARTWRIGHT: MR. CHAIRMAN, I DON'T HAVE ANY QUESTIONS. I THINK THAT WE SHOULD CERTAINLY ADOPT THESE STAFF RECOMMENDATIONS TO CHANGE, BUT I WOULD LIKE TO SEE PERHAPS SUBCOMMITTEE APPOINTED TO LOOK AT OTHER THINGS THE BOARD MIGHT BE INTERESTED IN, AND AFTER THE LEGISLATIVE REPORT, MAYBE SOMETHING REGARD THE TAXPAYER LIAISONS, NEW RESPONSIBILITIES AND ASSISTANCE AND AND THE LIKE, AND A METHODOLOGY FOR THE SELECTION OF THE TAXPAYER LIAISON OFFICER, WHICH WE DID THIS TIME, AND LIKE TO INCORPORATE IT IN OUR BOARD POLICY. SO I'M READY TO TO MOVE TO ADOPT THESE CHANGES, BUT I HOPE THAT WE CAN GO AND MAKE ADDITIONAL CHANGES WITH THE RECOMMENDATIONS FROM A SUBCOMMITTEE.

JAMES VALADEZ: OKAY, SO POTENTIALLY AN ITEM FOR THE NEXT AGENDA IS THE FORMATION OF A SUBCOMMITTEE FOR AN ONGOING PROCESS REVISIT THIS ON MAYBE SOME SPELLED OUT BASIS OF TIME OR DURATION OR AS AS SEEN FIT OR NEEDED.

DEBORAH CARTWRIGHT: YEAH, I DON'T THINK WE HAVE TO IMMEDIATELY, BUT PERHAPS THAT SHOULD BE ON THE NEXT AGENDA TOFORM A SUBCOMMITTEE.

JAMES VALADEZ: SO THAT'S A MOTION TO APPROVE.

DEBORAH CARTWRIGHT: I SO MOVED ADOPTION, ARE THERE ARE ADOPTION OF THE RESOLUTION THAT'S BEEN ATTACHED TO AMEND THE BOARD POLICIES IN ACCORDANCE WITH THE STAFF RIGHT, STAFF RECOMMENDATIONS.

JAMES VALADEZ: OKAY.

THAT'S MOVED BY DEBBIE AND SECONDED BY MISS MONTOYA. ANY FURTHER DISCUSSION? HEARING NONE. WE'LL TAKE A VOTE ALL THOSE IN FAVOR, ALL THOSE OPPOSED. THAT PASSES UNANIMOUSLY. WE WILL MOVE ON TO ITEM 5H WHICH IS DISCUSSION AND POSSIBLE ACTION ON LITIGATION AND APPEALS RELATED TO PENDING AND ANTICIPATED LAWSUITS. AND I THINK FIVE I AS WELL DISCUSSION AND POSSIBLE ACTION REGARDING THE ATTORNEYS FEES ORDERED TO BE PAID BY THE APPRAISAL REVIEW BOARD AND CAUSE, D, 1G, N1, 807116, LAKE HILLS, CHURCH, V, T CAN, AND WE WILL TAKE THAT IN THE EXECUTIVE SESSION. I WE WILL CITE SECTION 551, POINT 071, CONSULTATION WITH ATTORNEY REGARDING PENDING AND CONTEMPLATED LITIGATION, SETTLEMENT OFFERS AND MATTERS ON WHICH THE ATTORNEY HAS A DUTY TO ADVISE THE BOARD UNDER THE TEXAS DISCIPLINARY RULES AND PROFESSIONAL CONDUCT OF THE STATE BAR OF TEXAS. SO THE WE WILL, IF I HAVE A MOTION TO RECESS THE REGULAR MEETING OF THE TRAVIS CENTRAL APPRAISAL DISTRICT BOARD OF DIRECTORS, MOVED BY DEBBIE, WE WILL GO TO EXECUTIVE SESSION TO DISCUSS THOSE ITEMS AND THEN COME OUT LAUGHTER AFTER WE'VE CONCLUDED THAT SO MOVED BY MISS CARTWRIGHT, SECONDED BY DR O ALL THOSE IN FAVOR, SOUNDS GOOD. SO AT 12:21 THE TRAVIS CENTRAL APPRAISAL DISTRICT BOARD OF DIRECTORS WILL RECESS. THANK YOU.

[01:53:31]

[i. Discussion and Possible Action Regarding the Attorney’s Fees Ordered to Be Paid By The Appraisal Review Board in Cause D-1-GN-18-007116 Lake Hills Church v. TCAD]

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JAMES VALADEZ: OKAY, THAT'S BEEN MOVED BY MR. BUCKLE, SECONDED BY DEBBIE. ANY FURTHER DISCUSSION ON THAT? HEARING NONE. WE'LL TAKE A VOTE ALL THOSE IN FAVOR, ALL THOSE OPPOSED, THAT PASSES UNANIMOUSLY. WE HAVE NO ACTION ON 5H WHICH WAS DISCUSSION AND POSSIBLE ACTION ON LITIGATION AND APPEALS RELATED TO THE PENDING ANTICIPATED LAWSUITS. AND THEN THE SUBSEQUENT ITEM ON

[j. Discussion and Possible Action to Add Items to Future Agendas]

MARYA CRIGLER: DON'T KNOW WHICH NUMBER IT WILL BE, BECAUSE THERE'S GOING TO BE MULTIPLES. BUT DEBORAH CARTWRIGHT: I WOULD ALSO REQUEST MR. CHAIRMAN JUST UPDATE FROM DUSTY FOR PENDING LITIGATION, JUST KIND OF GENERAL INFORMATION ABOUT WHERE WE ARE WITH ANY LITIGATION.

JAMES VALADEZ: THE OTHER THING THAT I HAD NOTED WAS BLOCKING YOU HAD REFERENCED HAVING A BRIEFING FROM ARB EARLIER IN THAT ASSOCIATED WITH THE TLO REPORT YOU WERE QUERYING SOMETHING FROM WOULD YOU LIKE TO HAVE THAT AS AN ITEM AS WELL, OR WAS THAT NOT AN ACTION? OKAY. SO YOU DEBORAH CARTWRIGHT: ON THE POLICIES? JAMES VALADEZ: ON THE POLICIES AND PROCEDURES. OKAY, OKAY, SO WE GOT ALL THIS? OKAY, SO NEXT IS 5K WHICH IS ADJOURNMENT.

[6. Adjourn]

YEAH. DOES A SPECIFIC DATE WORK BEST FOR ANYBODY? OR DO THE POLLS SEEM TO MARYA CRIGLER: WE'RE GOING TO THE OFFICE WILL BE REALLY BUSY.

I WOULD RECOMMEND SOMETHING THE WEEK MAYBE OF JULY 24 WHICH WILL BE RIGHT AFTER CERTIFICATION. WE CAN GIVE YOU AN UPDATE, AND THEN HOPEFULLY OUR PARKING LOT MIGHT BE A LITTLE LESS CROWDED.

JAMES VALADEZ: IS IT BENEFICIAL? I KNOW YOU SAID THAT 25TH IS THE OVER THE DATES THAT YOU WERE SAYING THE 20TH AND THE 25TH RESPECTIVELY, AND I KNOW YOU JUST BROUGHT OUT THE 24TH BUT IS THERE MARYA CRIGLER: ANY TIME THE WEEK OF THE 24TH WE SEND OUT CERTIFICATION LETTERS, BUT I ACTUALLY WILL PROCESS THEM DURING THE WEEKEND, SO I WOULD BE AVAILABLE.

DEBORAH CARTWRIGHT: I WOULD RATHER DO IT AFTER AUGUST 4. AFTER AUGUST, I'M GOING TO BE OUT OF TOWN FOR OSEZUA EHIYAMEN: ME. OKAY, I'M BLANCA ZAMORA GARCIA: BETTER FOR YOU, TOO.

JAMES VALADEZ: I THINK WE NEED TO, I THINK WE NEED TO STICK NEAR THAT WEEK OF THE 24TH THOUGH, LIKE 25-26 I WAS LOOKING AT 26 THAT'S FINE.

DEBORAH CARTWRIGHT: I JUST WON'T BE HERE.

JAMES VALADEZ: WHERE WERE YOU? DEBORAH CARTWRIGHT: YEAH, I'M JUST SAYING THAT'S WHY THEY PREFER IT BE AFTER AUGUST 4, BECAUSE I'LL BE OUT OF STATE.

OSEZUA EHIYAMEN: 25TH IN CANADA. YOU'LL BE IN CANADA.

JAMES VALADEZ: YEAH, DEPENDS WHAT SIDE, RIGHT? DEBORAH CARTWRIGHT: WHAT IS THERE A PROBLEM TO WAIT TILL AUGUST? MARYA CRIGLER: AUGUST WILL WORK.

JAMES VALADEZ: MAYBE JUST ANOTHER POLL, AND THAT WAY WE CAN GET A CONSENSUS OF WHAT EVERYBODY'S LOOKING LIKE FOR THE FOLKS THAT AREN'T HERE.

OSEZUA EHIYAMEN: SO WHAT WE AGREED ON? JAMES VALADEZ: I THINK WE'RE GOING TO HAVE STAFF SEND OUT A POLL THAT'S GOING TO LET EVERYBODY KIND OF PRIORITIZE.

DEBORAH CARTWRIGHT: AND IT WOULD HELP IF WE COULD PUT ON THERE WHEN WE ABSOLUTELY CANNOT DO IT. YOU KNOW, USUALLY IT'S A PREFERENCE THING. I MEAN, IF THERE WOULD BE A PLACE, IS THERE A PLACE TO SAY I WILL NOT GET UNDER THOSE CIRCUMSTANCES THIS DAY? LEANA MANN: I CAN ADD A COMMENT SECTION.

DEBORAH CARTWRIGHT: OKAY? WOULD YOU ADD A COMMENT SECTION? SO TOM BUCKLE: BECAUSE I THINK A LOT OF US HAVE BLACKOUT DATES GOING TO START DEBORAH CARTWRIGHT: YEAH, AND SO MAKES IT EASIER FOR ME TO SAY, YES, I HAVE PREFERENCES, BUT THERE ARE A COUPLE OF JAMES VALADEZ: SO WE'LL LOOK OUT FOR THAT POLL. AND SO AT 1:31 THE TRAVIS CENTRAL APPRAISAL DISTRICT BOARD OF DIRECTORS STANDS ADJOURNED.

* This transcript was compiled from uncorrected Closed Captioning.