JAMES VALADEZ: GOOD MORNING. I'D LIKE TO CALL THE TRAVIS CENTRAL [00:00:02] APPRAISAL DISTRICT BOARD OF DIRECTORS TO ORDER. THE TIME IS [1. Call to Order] 11:38 ON THURSDAY, SEPTEMBER 11. WE'RE CONDUCTING THIS MEETING AT [2. Establishment of Quorum] TCAD HEADQUARTERS, LOCATED AT 850 EAST ANDERSON LANE IN AUSTIN, TEXAS, AND A QUORUM IS PRESENT. WE'RE ALSO PROVIDING THIS MEETING THROUGH ONLINE BROADCAST AND WITH CLOSED CAPTIONING AS A COURTESY. THE FIRST ITEM ON OUR AGENDA IS ITEM [3. Citizens Communication] THREE, WHICH IS CITIZENS COMMUNICATIONS. DO WE HAVE ANYONE SIGNED UP TO SPEAK TODAY? LEANA MANN: WE DO NOT JAMES VALADEZ: OKAY WITH THAT. WE'LL MOVE ON TO ITEM FOUR, [4. Consent Agenda] WHICH IS OUR CONSENT AGENDA. THESE ITEMS MAY BE ACTED UPON BY ONE MOTION. NO SEPARATE DISCUSSION OR VOTE OF ANY OF THE ITEMS WILL BE HELD UNLESS REQUESTED BY A BOARD MEMBER. THE CONSENT AGENDA CONSISTS OF FOUR A, 4B 4C 4D AND 4E WHICH ARE APPROVAL OF THE MINUTES OF THE AUGUST 14. 2025, PUBLIC HEARING THE AUGUST 14. 2025, REGULAR MEETING AND THE AUGUST 21 2025 REGULAR MEETING FOR B IS SECTION 2525 BE REPORT. FOR C IS THE ACCOUNTING STATEMENTS. FOR D IS THE BUDGET LINE ITEM TRANSFERS, AND 40 IS THE PERSONNEL REPORT. I'LL GIVE THE BOARD MEMBERS SOME TIME TO REVIEW THESE ITEMS AND ENTERTAIN A MOTION IF ANYONE WANTS ANYTHING PULLED. WILL ALSO PULL THAT ASIDE. DEBORAH CARTWRIGHT: MR. CHAIRMAN, I'D LIKE TO PULL THE MINUTES, BECAUSE THIS DOESN'T LOOK LIKE WHAT I READ ELECTRONICALLY. JAMES VALADEZ: OKAY, SO WE WILL PULL FOR A I I THIS. ABSENT 4A, DOES ANYONE ELSE HAVE ANY OTHER ITEM THAT NEEDS TO BE PULLED FOR DISCUSSION? DEBORAH CARTWRIGHT: MR CHAIRMAN, I'D LIKE TO PULL FOR A THE MINUTES FROM THE AUGUST 14 MEETING. FOR CORRECTION. THERE'S A MISTAKE IN NUMBER FIVE I, AND TAKE IT UP AGAIN AT OUR NEXT MEETING FOR CONSIDERATION JAMES VALADEZ: AND FOR CLARIFICATION, THAT'S THE AUGUST 14 2025 REGULAR MEETING ONLY. CORRECT? DEBORAH CARTWRIGHT: THAT'S CORRECT. JAMES VALADEZ: ARE YOU? IS IT ACCEPTABLE TO APPROVE THE PUBLIC HEARING PORTION AND THE AUGUST 21 2025 REGULAR MEETING AS WELL. LEANA MANN: MR. CHAIRMAN THERE. THERE'S ALSO AN ERROR ON THE AUGUST 14 REGULAR MEETING. SO IF WE COULD JUST PULL ALL THREE AND WE'LL RESUBMIT NEXT MEETING TO ENSURE THEY'RE CORRECT. JAMES VALADEZ: DEBBIE, DID YOU WANT TO MAKE A MOTION TO PULL DOWN FOR A DEBORAH CARTWRIGHT: YES, PLEASE. I'D LIKE TO MAKE THE MOTION PULL DOWN THE MINUTES OR FOUR A OR WHATEVER THE NUMBER IS, UNTIL THE NEXT MEETING. NICOLE CONLEY: MR. CHAIRMAN, I SECOND THAT. JAMES VALADEZ: OKAY. MOVED AND SECONDED BY DEBBIE AND NICOLE. ANY FURTHER DISCUSSION ON PULLING DOWN 4A? OKAY? WE WOULD NEED A MOTION ON THE CONSENT AGENDA. THE REMAINING ITEMS, OKAY, MOVED, MOVED BY MR. HAVENSTRITE, SECONDED BY MR. WANG. ANY FURTHER DISCUSSION ON THAT? HEARNING NONE. WE'LL TAKE A VOTE ALL THOSE IN FAVOR, AYE, ALL THOSE OPPOSED. THAT PASSES UNANIMOUSLY. WE WILL NOW MOVE ON TO ITEM FIVE, WHICH IS OUR [5. Regular Agenda] REGULAR AGENDA. FIRST ITEM UP IS FIVE, A DISCUSSION AND POSSIBLE [a. Discussion and Possible Action on Taxpayer Liaison Officer Report] ACTION ON TAXPAYER LIAISON OFFICER REPORT. BETTY THOMPSON, TAXPAYER LIAISON: GOOD MORNING. YOU HAVE MY PACKET OF REPORTS, AND THE FIRST THING THAT I'D LIKE TO LOOK AT IS THE MONTHLY REPORT AND DRAW YOUR ATTENTION TO THE RIGHT HAND SIDE, WHERE I RECAP 2025, OVER THE 2024, STATS. AS YOU CAN TELL, EVEN DURING THE BEGINNING OF THIS HEARING SEASON, JUNE ONE THROUGH AUGUST, WE HAVE BEEN DECLINING. AND THE NUMBER OF COMMUNICATIONS THAT WE'VE RECEIVED. SO WENT BACK AND [00:05:04] LOOKED AT THAT SO THAT PERHAPS I COULD PROVIDE YOU A REASON. THE ARB HEARD LESS HEARINGS AND 2025 THAN THEY DID IN 2024 I ALSO BELIEVE THAT THE INCREASE IN INFORMAL SETTLEMENTS THAT PROPERTY OWNERS JUST WANT TO TALK TO SOMEONE. IF IT'S NOT AN APPRAISER, THEN IT'S ME. SO WHEN THEY'VE SET UP THAT INFORMAL MEETING WITH AN APPRAISER, THEY'VE HAD THAT OPPORTUNITY. SO OUR ACTIVITY LEVEL IS DOWN FOR THIS PAST THREE MONTHS, BUT I DO PROJECT JUST STRAIGHT LINE PROJECTION THAT WE WILL MEET WHAT WE DID LAST YEAR. WE'RE STILL SHOWING THAT EXEMPTIONS AND THE MARKET VALUE COMMUNICATIONS ARE OUR FORERUNNERS IN WHAT WE SEE PROPERTY OWNERS NEEDING EDUCATION OR ASSISTANCE AND UNDERSTANDING. SO IF YOU LOOK AT MY ACTIVITY REPORT, I HAVE TWO ITEMS THAT HAVE SORTED TO THE TOP. THE FIRST ONE THE PROPERTY OWNER REALLY WANTED TO SEE, FOR YOU TO SEE HIS COMPLAINT ABOUT HIS WATERFRONT VIEW ADJUSTMENT. HE FEELS TREATED UNFAIRLY WITH THAT REGARD. LOOKED AT PROPERTIES AROUND EQUITABLE, BUT HE WANTED TO MAKE SURE THAT YOU UNDERSTOOD. HE STILL FELT THAT THAT COMMUNICATION, OR THAT HE HAD SUBMITTED THAT COMMUNICATION FOR YOUR EYES. SECOND ONE I DIDN'T IS MARK WILLIAMS, HE SPOKE LAST TIME. WE'RE TRYING TO SET UP A MEETING WITH HIM, AND WE ARE WORKING ON THAT. THERE HAVE BEEN SEVERAL COMMUNICATION MR. BANKS IS WORKING ON MEETING WITH THAT PROPERTY OWNER TO RESOLVE THAT ISSUE. SO IF YOU THE REST OF THEM, A FEW OF THEM ARE ARB RELATED. THERE'S ONLY 10% OF THIS THAT IS JUST CUSTOMER SERVICE THAT WERE SENT TO US INSTEAD OF TO CUSTOMER SERVICE DIRECTLY. IF YOU LOOK AT THE DEPUTY TAXPAYER LIAISONS ACTIVITY REPORT, SHE'S BEEN ON SITE ALL SUMMER, LONG AS HEARINGS WENT ON. SHE WAS NOTIFIED WHEN A PROPERTY OWNER MIGHT NEED LANGUAGE ASSISTANCE. 46% OF THIS REPORT IS LANGUAGE ASSISTANCE. 20% IS PROPERTY OWNERS COMING OUT OF HEARINGS THAT JUST WANT TO TALK TO SOMEONE. GENERALLY WE FIND THAT THEY'RE JUST DISSATISFIED WITH THE FACT THAT THE ARB DID NOT ACCEPT THEIR OPINION OF VALUE AND MAKE THAT THE NEW MARKET VALUE. SO THEN A FINAL THING IS OUR ZIP CODE REPORT, AND HASN'T CHANGED MUCH, NOT ANYTHING SIGNIFICANT FROM THE LAST TIME THAT I REPORTED TO DRAW YOUR ATTENTION TO, AND SO THAT'S WHAT I HAVE TODAY. THANK YOU. JAMES VALADEZ: ANY QUESTIONS? THANK YOU SO MUCH. WE WILL NOW MOVE ON TO ITEM 5B OF OUR REGULAR AGENDA, WHICH IS [b. Discussion and Possible Action on Appraisal Review Board Chairman Report] DISCUSSION AND POSSIBLE ACTION ON THE APPRAISAL REVIEW BOARD CHAIRMAN'S REPORT. BARRY MCBEE: THANK YOU, MR. CHAIRMAN MEMBERS, MY APOLOGIES FOR NOT HAVING A WRITTEN REPORT THIS MONTH, BUT IN LIGHT OF WHAT I THOUGHT YOU MIGHT HEAR FROM MS THOMPSON AND THE SEVERAL AGENDA ITEMS THAT WILL FOLLOW THAT DEAL WITH THE ARB, I THOUGHT YOU PROBABLY HEARD ENOUGH FROM ME ALREADY, I WILL REPORT, HOWEVER, THAT WITH THE CONCLUSION OF TWO DAYS OF CORRECTION AND RESCHEDULED HEARINGS AT THE END OF AUGUST, AND THEN TWO DAYS EARLIER THIS WEEK, THE REGULAR PROTEST SEASON HAS ESSENTIALLY COME TO A CLOSE. MY KELLY OR MY TALLY UNOFFICIALLY, THIS MORNING, I WAS LOOKING AT THE NUMBER OF ORDERS THAT WERE ISSUED ON TRUE PRODIGY COMES IN AT SLIGHTLY UNDER 23,700 ORDERS ISSUED AS A RESULT OF ARB PANEL DECISIONS. THAT'S SLIGHTLY LESS THAN WHAT MISS MAN REPORTS IN TERMS OF THE 24,181 HEARINGS THAT WERE CONDUCTED. WE COULD SQUARE THOSE NUMBERS UP, IF WE NEED TO. I'M PLEASED TO NOTE THAT THE COST PER HEARING HAS GONE DOWN SLIGHTLY FROM YEAR TO YEAR. THINK THAT REFLECTS SOME SLIGHTLY MORE EFFICIENT SCHEDULING. I THINK MR. GIFFORD IS WITH ME THIS MORNING FOR THAT, THAT HARD TASK OF BALANCING OUT WHAT THE ARB NEEDS TO DO DAY IN AND DAY OUT, AND HOW WE WORK WITH TCAD AND PUT THE RIGHT PEOPLE, IF YOU HEARD ME SAY ON THE FIELD BEFORE, ONE MORE NOTE, WHEN WORKING WITH MR. MILLS THAT WE WANT TO TRY TO GET TOGETHER PROBABLY SOMETIME IN THE WEEK OF SEPTEMBER, IN THE WEEK OF SEPTEMBER 22 WHERE THE ARB OFFICERS CAN COME FORWARD AND TALK ABOUT SORT OF OBSERVATIONS THAT WE'VE DRAWN FROM THE SEASON, TERMS OF ISSUES THAT ARISE, AND MAYBE SOME CHANGES IN THE PROCESSES THAT WE SHARE AS WE TRY TO CONDUCT AN EFFICIENT AND EFFECTIVE PROTEST SEASON. WITH THAT. I'LL ANSWER ANY QUESTIONS. I THINK I'LL BE [00:10:01] BACK UP HERE A COUPLE OF TIMES, PERHAPS BEFORE YOU COMPLETE YOUR BUSINESS TODAY. JAMES VALADEZ: MISS CARTWRIGHT. DEBORAH CARTWRIGHT: GOOD MORNING, AND OUR IS, YEAH, STILL MORE. YOU MAY HAVE REPORTED ON THIS IN THE PAST ON DON'T REMEMBER IT, AND MAYBE YOU CAN DO THIS FOR THE NEXT MEETING. BUT I'M CURIOUS HOW MANY SPECIAL PANELS WERE REQUESTED BY TAXPAYERS THIS TIME THIS YEAR. AND ALSO, HOW MANY PEOPLE REQUESTED SINGLE PERSON PANELS, JUST OUT OF CURIOSITY, WHETHER TAXPAYERS ARE TAKING ADVANTAGE OF THOSE OPTIONS. BARRY MCBEE: THE FORMER QUESTION, I CAN RESPOND, WE HAVE ONE SINGLE WE HAVE ONE SPECIAL PANEL THAT HAS BEEN THE SUBJECT OF SOME OF YOUR DELIBERATIONS IN CLOSED SESSION. THAT WAS THE ONLY TIME THAT WAS REQUESTED THIS YEAR, JUST A ONCE, I CAN GO BACK AND CHECK ON SENIOR MEMBER PANELS. WE HAD A NUMBER OF THOSE. I THINK MOST NOTABLY, ONE OF THE LARGE AGENCIES IN TOWN WAS WILLING TO WORK WITH US AND WITH TCAD ON SINGLE MEMBER PANELS, WHICH ACTUALLY MADE THAT A VERY EFFICIENT PROCESS FOR THEM. PROBABLY HAD A SMALL NUMBER, BUT I'LL SEE IF I CAN COME UP WITH A SPECIFIC NUMBER OF MISS CARTWRIGHT FOR OTHER SINGLE MEMBER PANELS DEBORAH CARTWRIGHT: I WOULD BE INTERESTED IN KNOWING. THANK YOU. THANK YOU, JAMES VALADEZ: MISS CONLEY, NICOLE CONLEY: AS FOLLOW UP WITH THAT, AND I DON'T HAVE AS MUCH BACKGROUND AS MY COLLEAGUE, MISS CARTWRIGHT, JUST WHEN THOSE INSTANCES OCCUR AND THE CONDITIONS UNDER WHICH THOSE PRIVILEGES GET EXERCISED, SOME BACKGROUND ON THAT WOULD BE HELPFUL FOR ME. ON LEGALESE, BARRY MCBEE: THE OPTION FOR SINGLE MEMBER PANEL IS ACCORDED ANY TAXPAYER, ANY PROPERTY OWNER OR AGENT, AND IF IT IS ACCORDED, WE WILL CONFIRM THAT AND HOLD THOSE AND THEN WE WORK WELL WITH THE DISTRICT, IN THE COURSE OF A DAY TO ASK PROPERTY OWNERS IF THEY'RE WILLING TO DO THAT, EVEN IF THEY'VE NOT INDICATED AS THEY ON THEIR INITIAL PAPERWORK, THEY'RE WILLING TO DO IT. FAIR NUMBER OF PEOPLE WILL WILL DO IT AGAIN. IT WAS REALLY HELP, I THINK, VERY EFFECTIVE FOR THE AGENT, ONE OF THE LARGE AGENTS, TO BE ABLE TO DO THAT WITH US THIS YEAR. THAT JUST ALLOWED A MUCH MORE EFFICIENT PROCESSING OF A VERY HIGH VOLUME OF PROTEST OVER THE COURSE. NICOLE CONLEY: YEAH, I PRESUME THERE WOULD BE PROS AND CONS OF THAT, YOU KNOW, LIKE, YOU KNOW, ASSIMILATE. I MEAN, LIKE, I PRESUME IT'S SOMETHING LIKE JURY DUTY OR SOMETHING LIKE, IT WOULD BE LIKE, HIGHLY SPECIALIZED TO BE ABLE TO CHERRY PICK VERSUS, YOU KNOW, RANDOM AND SO JUST WANTING TO KNOW HOW, WHAT CONDITIONS, WHY, AND UNDER WHICH, YOU KNOW THOSE, THOSE MIGHT BE PROPERLY ASSIGNED OR NOT. IT JUST, THAT'S A LITTLE BIT JUST BARRY MCBEE: NO. I MEAN, ANECDOTALLY, IF I CAN MISS CONLEY, I THINK FOR INDIVIDUAL OWNERS, IT'S, IT'S KIND OF AN INSTINCT I'M GOING TO DO BETTER WITH ONE PERSON I HAVE TO CONVINCE, VERSUS THREE. I THINK THE AGENTS AGAIN, JUST THEY SAW IT AS AN EFFICIENT WAY TO SORT OF MOVE THROUGH THROUGH THEIR BUSINESS. BUT I'LL SEE WHAT WE CAN COME UP WITH IN TERMS OF A MORE REFINED ANALYSIS OF THAT. JAMES VALADEZ: THANK YOU. MR. MCBEE, GREAT. THANKS. OKAY, WE WILL MOVE ON TO ITEM 5C OF OUR REGULAR AGENDA, WHICH IS [c. Discussion and Possible Action on Removal of Appraisal Review Board Members Who Have Resigned] DISCUSSION AND POSSIBLE ACTION ON THE REMOVAL OF APPRAISAL REVIEW BOARD MEMBERS WHO HAVE RESIGNED. BETTY THOMPSON, TAXPAYER LIAISON: SO I'M ASKING FOR YOUR APPROVAL TODAY TO ACCEPT THE RESIGNATIONS OF TWO MEMBERS, STEVE HARR AND PUNIT SINGH. THEY RESIGNED, SOME OF THEM PRIOR TO THE OUR LAST MEETING, BUT I DIDN'T GET THEM PRESENTED AT THAT TIME. THIS IS THE FINAL TWO THAT HAVE RESIGNED IN 2024 BRINGS US TO A CURRENT MEMBERSHIP OF 87 WHEN YOU ACCEPT THESE TWO RESIGNATIONS. THANK YOU. NICOLE CONLEY: MR. CHAIRMAN, I MOVE APPROVAL OF THE ACCEPTANCE OF THE THESE TWO ARE MEMBERS FROM THE BOARD. JAMES VALADEZ: IT'S BEEN MOVED BY MS CONLEY, SECONDED BY MR. WANG. ANY FURTHER DISCUSSION ON THIS?HEARING NONE, WE'LL TAKE A VOTE ALL THOSE IN FAVOR, AYE, ALL THOSE OPPOSED. THAT PASSES UNANIMOUSLY. THANK YOU. WE WILL. THANK YOU. MS THOMPSON, WE WILL [d. Discussion on Report from Appraisal Review Board Committee] NOW MOVE ON TO ITEM 5D OF OUR REGULAR AGENDA, WHICH IS DISCUSSION ON THE REPORT FROM THE APPRAISAL REVIEW BOARD COMMITTEE. MR. WANG, ARE YOU DRIVING ON THAT? SHENGHAO WANG: YES, I AM PREPARED TO GIVE THE REPORT OF THE ARB SUBCOMMITTEE TRYING TO LOOK AT MY NOTES TO MAKE SURE I DON'T MISS ANYTHING. SO WE MET THIS PAST MONDAY, SEPTEMBER 8, I BELIEVE, AND MR. MCBEE THE ARB CHAIRMAN, GAVE US REPORT ON THE 2025, ARB SEASON. HIS FEEDBACK WAS HELPFUL, AND PART OF THAT, WE'RE GOING TO DO SEVERAL THINGS DIFFERENTLY THIS YEAR. ONE IS WE WILL TRY AND BE CLEARER ON HOW WE SET EXPECTATIONS FOR APPLICANTS TO THE ARB FOR WHAT, WHAT THEIR SCHEDULING AVAILABILITY AND WHAT THAT ROLE, WHAT THE DAY TO DAY JOB IS GOING TO LOOK LIKE, BASED ON THE EXPERIENCE OF SOME SOME NEW MEMBERS WHO WERE SURPRISED AT WHAT THEY ENCOUNTERED. WE. HE INTENDS TO CONTINUE INTERVIEWING CURRENT ARB MEMBERS WHO SEEK [00:15:04] REAPPOINTMENTS. WE FELT THAT IT WAS HELPFUL, JUST FOR US BECAUSE WE WERE NEW MEMBERS OF THE BOARD, IT WAS A NEW PROCESS, AND JUST ALSO LEARNING ABOUT WHAT YOU KNOW, WHAT MAKES A GOOD ARB MEMBER AND WHAT ATTRACTS THEM, AND SO WE FIND THAT HELPFUL FOR INFORMING OUR RECRUITING EFFORTS. SO WE'RE GOING TO CONTINUE THAT PRACTICE. WE ALSO RECOMMEND KEEPING THE 125 PERSON TARGET FOR ARB MEMBERSHIP. WE DID NOT HIT THAT LAST YEAR. I BELIEVE WE APPOINTED ENOUGH PEOPLE TO REACH 115 BUT THEN AFTER RESIGNATIONS, WE'RE NOW AT 87 AND SO WE UNDERSTAND THAT, YOU KNOW, THERE WILL BE SOME ATTRITION AS PART OF THIS PROCESS. MR. MCBEE INFORMED US THAT HE TO, YOU KNOW, FINISH THE SEASON ON TIME, IN AN ORDERLY MANNER, BUT THAT MORE MEMBERS IS ALWAYS HELPFUL. SO WE INTEND TO KEEP THAT TARGET. WE ALSO RECOMMEND APPROVING, FIND THEM. I'VE ITEM 5F ON TODAY'S AGENDA, THE MODIFICATION OF THE ARB PER DIEM RATES. WE HAD A IN OUR 2026 BUDGET, APPROVED AN INCREASE TO THE ARB PER DIEM RATES. AND I BELIEVE THAT ITEM 5F IS TO MAKE THAT EFFECTIVE THIS COUNT FOR THE REST OF THIS CALENDAR YEAR, EFFECTIVE AT THE START OF THE NEXT PAY PERIOD. MR. MCBEE HAD INFORMED US THAT A FEW OF THE DEPARTING ARB MEMBERS HAD CITED THE COMPENSATION AS PART OF THE REASON WHY THEY HAD LEFT, AND OUR UNDERSTANDING IS THAT IT WILL NOT HAVE A SIGNIFICANT IMPACT ON THE BUDGET. IS THAT CORRECT, MS. MANN? LEANA MANN: YES, THAT'S CORRECT. SHENGHAO WANG: AND LASTLY, WE INTEND TO BEGIN THE ARB RECRUITING CYCLE EARLIER THIS YEAR, JUST BECAUSE ONCE THE HOLIDAYS HIT, REALLY DISCLOSED TO A CRAWL, AND OUR GOAL IS TO GET AS MANY ARB MEMBERS APPOINTED IN TIME FOR JANUARY 1, SO THAT MR. MCBEE CAN PLAN OUT HIS TRAINING SCHEDULE AND HAVE AN ACCURATE ESTIMATE OF WHAT HIS MEMBERSHIP IS GOING TO LOOK LIKE. SO THAT IS ALL FROM ME ON ITEM 5D FOR THE SUBCOMMITTEE REPORT. JAMES VALADEZ: DO WE NEED ACTION ON THE REPORT? LEANA MANN: NO, YOU DON'T. JAMES VALADEZ: OKAY. OKAY, WE WILL NOW MOVE ON TO ITEM FIVE. [e. Discussion and Possible Action on the Number of Appraisal Review Board Members for 2026] I GUESS 5E RIGHT. YEAH. JUST NOW YOU DID E, RIGHT. SHENGHAO WANG: WELL, WE MADE A RECOMMENDATION, BUT I BELIEVE FIND ITEM 5E AS AN ECHO IS THE ITEM THAT WE COULD VOTE ON. JAMES VALADEZ: YEAH. SO WE'LL MOVE ON TO ITEM 5E WHICH IS DISCUSSION AND POSSIBLE ACTION ON THE NUMBER OF PRISON REVIEW BOARD MEMBERS FOR THE 20 BOARD MEMBERS FOR THE 2026 SEASON. LEANA MANN: THANK YOU. SO THERE'S A DRAFT RESOLUTION FOR YOU TO REVIEW, BUT THIS IS ESSENTIALLY JUST TAKING THE MODIFICATIONS YOU MADE EARLIER IN 2025 AND KEEPING THEM THE SAME FOR 2026 SO IT WOULD BE 100 BUDGETED MEMBERS OF THE ARB WITH TOTAL MEMBERSHIP UP TO 125, SHENGHAO WANG: SO I WILL MOVE TO APPROVE. I WOULD MOVE TO PASS RESOLUTION 20250911, DASH, 5E, RESOLUTION OF THE BOARD OF DIRECTORS OF THE TRAVIS CENTRAL APPRAISAL DISTRICT DETERMINING THE APPROPRIATE NUMBER OF APPRAISAL REVIEW BOARD MEMBERS FOR 2026 WITH AN ARB MEMBERSHIP OF 100 BUDGET MEMBERS WITH A TOTAL MEMBERSHIP NOT TO EXCEED 125 MEMBERS. JAMES VALADEZ: OKAY, IT'S BEEN MOVED BY MR. WANG, SECONDED BY BLANCA. ANY FURTHER DISCUSSION ON THIS ITEM? OKAY, SECONDED BY MR. LEVINE, ANY FURTHER DISCUSSION ON THIS ITEM? HEARING? NONE. WE'LL TAKE A VOTE ALL THOSE IN FAVOR, ALL THOSE OPPOSED. THAT PASSES UNANIMOUSLY. THANK YOU TO THE COMMITTEE FOR YOUR WORK ON THAT. I WILL MOVE ON NOW TO ITEM 5F OF [f. Discussion and Possible Action on Modification of ARB Per Diem Rates] OUR REGULAR AGENDA, WHICH IS DISCUSSION AND POSSIBLE ACTION ON MODIFICATION OF THE ARB PER DIEM RATES. LEANA MANN: THANK YOU. SO THE 2026 BUDGET INCLUDED A $25 PER DAY INCREASE IN THE PER DIEM RATES FOR ALL ARB MEMBERS EXCEPT THE CHAIR. THIS PROPOSAL JUST WOULD PUT THOSE SAME CHANGES EFFECTIVE WITH THE NEXT PAY PERIOD, THE TOTAL ESTIMATED COST FOR THIS WILL BE ABOUT $15,000 FOR 20 THE REMAINDER OF 25 THERE ARE NOT BUT THEY HAVE SOME LATE HEARINGS IN NOVEMBER A COUPLE DAYS, THEY'LL HAVE SOME TRAINING DAYS, MEETING DAYS, THOSE TYPES OF THINGS. [00:20:02] JAMES VALADEZ: MR. HAVENSTRITE DICK LAVINE: CAN YOU JUST REPEAT WHAT THE LEVELS ARE? WHAT 75 PER DAY? LEANA MANN: YES. TERM ONE YEAR, ONE MEMBER WOULD START AT A PER DIEM RATE OF $175 AND A TERM THREE, YEAR SIX MEMBER WOULD GO UP TO 225 SHENGHAO WANG: IT'S ALSO ON PAGE 93 OF THE PACKET, AND IT'S ON THE SCREEN PAGE. I WILL MOVE TO ADOPT THE ARB PER DIEM RATES AS PRESENTED, EFFECTIVE FOR THE PERIOD ENDING, SEPTEMBER ENDING, OR BEGINNING SEPTEMBER 19. LEANA MANN: IT WOULD BE THE PERIOD ENDING SEPTEMBER 19, SHENGHAO WANG: OKAY, EFFECTIVE FOR THE PERIOD ENDING SEPTEMBER 19. 2025. DON'T LEAVE ME HANGING. JAMES VALADEZ: IT'S BEEN MOVED BY MR. WANG, SECONDED BY MR. HAVENSTRITE. ANY FURTHER DISCUSSION ON THIS ITEM? HEARING NONE. WE'LL TAKE A VOTE ALL THOSE IN FAVOR, ALL THOSE OPPOSED. THAT PASSES UNANIMOUSLY. WE WILL MOVE ON TO ITEM FIVE OF OUR REGULAR I'M SORRY. ITEM 5G OF OUR REGULAR [g. Discussion and Possible Action on Chief Appraiser Report] AGENDA. I'M SORRY. GOOD. LET THE RECORD STATE BLANCA VOTED NO ON THAT ITEM. ALL OTHERS VOTING YES. WE'LL NOW MOVE ON TO ITEM 5G, OF OUR REGULAR AGENDA, DISCUSSION AND POSSIBLE ACTION. CHIEF APPRAISERS REPORT TO INCLUDE FIELD WORK FOR 2026 HOMESTEAD VERIFICATION PROJECT, PROJECT, COMMUNITY OUTREACH, TAXPAYER EXPERIENCE, SNAPSHOT AND LEGISLATIVE UPDATE. LEANA MANN: THANK YOU. SO OUR APPRAISERS HAVE BEEN VERY BUSY OVER THE LAST FEW MONTHS, PREPPING AND PLANNING FOR THEIR FIELD WORK SEASON FOR THE 2026 TAX YEAR, OUR RESIDENTIAL STAFF GOT OUT INTO THE FIELD THIS WEEK. COMMERCIAL WILL START NEXT WEEK, AND THEN BPP THE FOLLOWING WEEK. AS OF RIGHT NOW, WE HAVE ABOUT 115,000 ACCOUNTS THAT WILL DO HAVE SOME KIND OF PROPERTY INSPECTION ON THEM. THIS YEAR, THERE WILL BE MORE ADDED TO THAT AS WE GET NEW SUBDIVISIONS, NEW CONDOS, SPLITS, MERGES, THINGS LIKE THAT. WE ARE ALSO GETTING READY TO START OUR NEXT PHASE OF THE HOMESTEAD VERIFICATION PROGRAM FOR 2026 WILL BE AUDITING JUST UNDER 80,000 RECORDS, AND THIS WILL BE FOR EXEMPTIONS WITH THE QUALIFYING YEAR OF 2010 TO 2019 WE WILL ALSO PRESENT IN ANOTHER AGENDA ITEM, A SUBSCRIPTION THAT WE ARE PROPOSING THAT WILL THAT WILL AID IN THIS PROGRAM. THIS IS DURING OUR PROCESS LAST YEAR, WE DISCOVERED THREE OR FOUR THINGS THAT COULD REALLY ASSIST IN THIS PROCESS. ONE, BEING NO COMMUNICATION WITH THE PROPERTY OWNER AND BEING ABLE TO VERIFY THOSE EXEMPTIONS WITHOUT THEIR INTERACTION, AND THEN ONLY HAVING A VERY SMALL NUMBER WHERE WE'RE HAVING TO REACH OUT AND GET INFORMATION FOR THEM TO DETERMINE IF THEY STILL QUALIFY. SO WE'LL DISCUSS MORE ABOUT THAT SUBSCRIPTION ON THAT PROPOSAL ITEM, BUT APPROXIMATELY 80,000 PROPERTY OWNERS WILL BE VERIFIED THIS YEAR. JAMES VALADEZ: QUESTION FROM MISS CONLEY, AND THEN WE'LL TAKE A QUESTION FROM MR. LAVINE. NICOLE CONLEY: JUST QUICK QUESTION, HOW DID YOU COME UP WITH THE SCOPE OF THE 80,000 IS IT A SAMPLING, OR IS IT, YOU KNOW? HOW DO THEY GET FLAGGED? LEANA MANN: SURE. SO THE LAW REQUIRES THAT WE REVIEW THE HOMESTEADS ONCE EVERY FIVE YEARS. SO WE DO ABOUT 20% EVERY YEAR. LAST YEAR, WE STARTED WITH THE OLDEST EXEMPTIONS AND WORKED THROUGH 2009 AS THE QUALIFYING DATE. AND WE USE THAT CUT OFF BECAUSE THAT'S WHEN THE LAW CHANGED THAT REQUIRED A DRIVER'S LICENSE. AND SO WE ADDED QUALIFYING YEARS UNTIL WE HIT ABOUT 20% OF OUR TOTAL HOMESTEADS. NICOLE CONLEY: SO YOU JUST START WITH THE OLDEST IN 20% OKAY, LEANA MANN: YES. DICK LAVINE: UT LAW SCHOOL HAS A HOUSING CLINIC. SOME OF THE STUDENTS WERE CONCERNED THAT THERE ARE PEOPLE WHO WOULD QUALIFY FOR THE HOMESTEAD EXEMPTION AND ARE NOT GETTING IT. SO COULD YOU JUST SUMMARIZE WHAT THE DISTRICT DOES TO TRY TO IDENTIFY THOSE PEOPLE? LEANA MANN: SURE. SO THIS WAS ACTUALLY A BIG CONVERSATION THROUGH THE LEGISLATIVE PROCESS, PROCESS THIS YEAR, AND WE TALKED ABOUT IT A LOT LAST YEAR, DURING DURING OUR HOMESTEAD AUDIT VERIFICATION. BUT THERE'S A LARGE GROUP OF ELDERLY HOMEOWNERS WHO MAY NOT HAVE A DRIVER'S LICENSE OR ID. THEY DON'T NEED ONE BECAUSE THEY'RE NOT DRIVING ANYMORE, AND THEY, UNDER THE CURRENT LAW, WOULD NOT QUALIFY FOR THE HOMESTEAD EXEMPTION. THERE'S ALSO A GROUP, YOU KNOW, A LARGE POPULATION OF NON CITIZENS HERE IN TRAVIS COUNTY, AND THOSE PEOPLE TYPICALLY DON'T HAVE A DRIVER'S LICENSE, THEY WOULD NOT QUALIFY. SO WE'RE DOING A LOT OF OUTREACH. WE'RE TRYING. WE'VE WORKED WITH DEL VALLE COMMUNITY COALITION. THEY EVEN DID SOME NEIGHBORHOOD DOOR KNOCK. WORKING TO TRY AND ASSIST IN GETTING [00:25:02] HOMESTEAD APPLICATIONS AND HELPING PEOPLE MEET ALL THE REQUIREMENTS FOR THE HOMESTEAD EXEMPTION, BUT IT IS A PROBLEM. THERE'S A GROUP OF INDIVIDUALS THAT CAN'T GET HOMESTEAD EXEMPTION, AND WE'VE BROUGHT THAT UP TO LEGISLATORS AND EVEN WORKED ON A PROGRAM THAT WOULD ALLOW FOR AN AFFIDAVIT INSTEAD OF A DRIVER'S LICENSE. BUT IT DIDN'T MOVE ANYWHERE IN THE LEGISLATURE THIS YEAR. DICK LAVINE: WERE THERE BILLS INTRODUCED? LEANA MANN: THERE WERE NOT. DICK LAVINE: THANK YOU, JAMES VALADEZ: MR. HAVENSTRITE. JOHN HAVENSTRITE: DO YOU KNOW APPROXIMATELY HOW LARGE YOU THINK THAT POPULATION IS OF FOLKS WHO WOULD QUALIFY BUT DON'T HAVE A DRIVER'S LICENSE? LEANA MANN: I DON'T HAVE THE NUMBERS, BUT I THINK WE COULD PUT TOGETHER SOME ROUGH ESTIMATES WE CAN PRESENT THAT NEXT MEETING. DEBORAH CARTWRIGHT: FOR CLARIFICATION, YOU DON'T HAVE TO HAVE A DRIVER'S LICENSE. YOU HAVE TO HAVE A PERSONAL ID CARD. IN OTHER WORDS, WHEN YOU NO LONGER CAN DRIVE AND ONLY KNOW ABOUT THIS BECAUSE MY MOTHER WENT THROUGH THIS, SHE HAD TO GET A PART. SHE NOT BECAUSE THE HOMESTEAD EXEMPTION, BUT SHE GOT A PERSONAL ID CARD FROM DMV. YEAH, AN ID CARD, WHICH ALSO IS, IS A IS ALLOWED AS AN IDENTIFIER. DICK LAVINE: THAT'S SIMILAR TO VOTER ID. DEBORAH CARTWRIGHT: NO IT'S SOMETHING THAT'S ISSUED BY THE DMV, I THINK, OR SOMETHING. LEANA MANN: YEAH, THE LAW REQUIRES A TEXAS DRIVER'S LICENSE OR ID CARD, AND AN ID CARD IS ISSUED BY DMV, JUST LIKE A DRIVER'S LICENSE WITHOUT THE DRIVING REQUIREMENT. THEY DO I'LL DO MY PLUG, BECAUSE WE GIVE THIS INFORMATION OUT. THEY HAVE A PROGRAM WHERE THEY WILL COME TO SOMEONE'S HOUSE AND HELP THEM GET AN ID. I DON'T HAVE SPECIFICS ON THAT PROGRAM, BUT IT WAS AVAILABLE IN THE PAST, SO YOU KNOW SOMEONE IN THAT SITUATION, LET THEM KNOW ABOUT THAT PROGRAM, AND THEN THAT MAY HELP THEM. DEBORAH CARTWRIGHT: AND THERE'S ALSO SOMETHING CALLED AN AFFIDAVIT OF HEIRSHIP THAT IS WAS PUT IN THE LAW ABOUT TWO OR THREE SESSIONS GO BY SENATOR WATSON, WHICH ALLOWS A PERSON WHO DOES NOT ACTUALLY HAVE LEGAL TITLE TO THE HOUSE BUT HAS A AIRSHIP RIGHT UNDER THE LAW TO GO THROUGH THIS AFFIDAVIT PROCESS UNDER THAT NARROW CIRCUMSTANCE. SO THERE, THERE'S EVEN, THEN I THINK YOU'VE GOT TO HAVE AN ID WHEN YOU APPLY. DICK LAVINE: WELL, MY QUESTION ABOUT THE ID, AND I DON'T KNOW IF YOU WOULD KNOW WHETHER THAT'S THE SAME AS IS REQUIRED TO VOTE. LEANA MANN: I DO NOT KNOW. I WOULD ASSUME SO ON THE BLANCA ZAMORA GARCIA: AFFIDAVIT OF HEIRSHIP, UNTIL YOU PASS, DEBORAH CARTWRIGHT: I'M SORRY I DIDN'T UNDERSTAND IT. SAY IT THEN IT TRANSFERS. IT'S STILL YOURS. AGAIN. BLANCA ZAMORA GARCIA: THEY SAY THAT I DO A WARRANTY DEED AND I KEEP AN AFFIDAVIT VERSION, GIVEN MY PROPERTY TO MY DAUGHTER, BUT I KEEP THAT MY THAT PROPERTY IS MINE, OR I HAVE AN HEIRSHIP TO IT. SO I KEEP WHATEVER EXEMPTIONS I HAVE DEBORAH CARTWRIGHT: RIGHT THAT IS CORRECT, USUALLY THROUGH A LIVE STATE OR SOME OTHER DOCUMENT LIKE THAT. LEANA MANN: YEAH, THE AFFIDAVIT OF HEIRSHIP THAT DEBBIE WAS REFERRING TO IS A DOCUMENT FOR MULTI GENERATION. SO YOU HAVE A PROPERTY THAT'S TRANSFERRED DOWN THROUGH GENERATIONS, BUT NO DEED WAS FILED. AND SO NOW THERE'S A GROUP OF SIBLINGS OR COUSINS FAMILY MEMBERS THAT OWN THE PROPERTY, BUT BECAUSE THEY DON'T HAVE A DEED SHOWING THEY OWN THE PROPERTY, THEY CAN'T QUALIFY FOR THAT EXEMPTION, SO THIS PROCESS ALLOWS THEM TO FILE AFFIDAVITS TO OBTAIN AN EXEMPTION ON THAT PROPERTY. OUR STAFF ALSO YESTERDAY, WE WERE OUT IN SANDY CREEK. WE'LL BE THERE FOR A FEW DAYS, WE ARE GOING THROUGH THE PROPERTIES IN THAT AREA, LOOKING FOR REAPPRAISAL AND DAMAGED PROPERTIES, GIVING THEM INFORMATION ON THE EXEMPTION FOR DISASTERS THAT MANY PEOPLE DON'T KNOW THEY WOULD QUALIFY FOR. BUT FOR 2025 ANY HOME THAT WAS DAMAGED IN THE FLOODING EVENT, THEY CAN QUALIFY FOR AN EXEMPTION IF THEY HAVE A CERTAIN THRESHOLD OF DAMAGE, SO GETTING THAT INFORMATION OUT THERE, EDUCATING THOSE PROPERTY OWNERS, AND THEN LOOKING AT WHAT DAMAGE DID OCCUR, SO THAT OUR ONE, 120 26 VALUATION ACCOUNTS FOR THAT. WE'VE ALSO GOT A SANDY, WE'RE ATTENDING TWO EVENT. SHENGHAO WANG: HAVE A QUICK QUESTION, LEANA MANN: SURE. SHENGHAO WANG: DO YOU FEEL THAT YOU'RE ADEQUATELY STAFFED FOR THAT KIND OF UNPLANNED FIELD TRIP TO THE SANDY CREEK AREA? LEANA MANN: ANY THAT'S AN INTERESTING QUESTION. SO THE LAW CHANGED QUITE A FEW YEARS AGO, WE USED TO HAVE TO REAPPRAISE ALL PROPERTIES WHEN THEY WERE DECLARED A DISASTER AREA. IN SOME CASES. CASES, THAT WAS 1000S AND 1000S OF PROPERTIES IN [00:30:03] IT. WE REALLY DIDN'T HAVE THE STAFF TO MANAGE THAT. THIS WAS A RELATIVELY SMALL AREA, SO YES, WE WERE ABLE TO HANDLE THAT. BUT THAT IS WHY THE DISASTER EXEMPTION WAS PUT INTO PLACE, SO THAT THAT YEAR THAT THE DISASTER OCCURS, THEY GET TAX RELIEF WITHOUT US HAVING TO GO OUT AND REAPPRAISE IN A VERY SHORT PERIOD OF TIME. SHENGHAO WANG: THANK YOU FOR THAT. LEANA MANN: SO WE ARE ATTENDING TWO EVENTS, THE FIRST ONE BEING SANDY CREEK FEST, WHICH IS SEPTEMBER 13, FROM THREE TO SEVEN. IT WILL BE OFF ANDERSON MILL ROAD, AND THIS IS A BENEFIT WHERE THE PROCEEDS WILL GO BACK TO HELPING REBUILD THAT COMMUNITY, AND THEN WE ARE HOSTING A SANDY CREEK EXEMPTION CLINIC ON SEPTEMBER 20, FROM 10 TO 12. IT'LL BE AT THE ROUND MOUNTAIN COMMUNITY CENTER. SO WE ENCOURAGE ANY PROPERTY OWNERS THAT HAVE DAMAGED OR HAVE QUESTIONS ABOUT THIS PROCESS, WE WILL BE THERE. WE CAN HELP YOU FILL OUT THE EXEMPTION APPLICATION. YOU DO HAVE TO PROVIDE ESTIMATES OR SOME KIND OF COST TO CURE THAT. THE WORK DOES NOT HAVE TO BE DONE YET, BUT WE DO HAVE TO HAVE ESTIMATES WITH THAT EXEMPTION APPLICATION TO BE ABLE TO APPLY THE EXEMPTION. JAMES VALADEZ: MS CARTERWRIGHT DEBORAH CARTWRIGHT: AND THANK YOU FOR BEING PROACTIVE. I THINK THAT'S REALLY A GOOD SIGN, AND WE APPRECIATE YOU AS A CHIEF APPRAISER TAKING INITIATIVE TO TO MAKE THAT HAPPEN. THANK YOU. THANK YOU LEANA MANN: THAT BLANCA ZAMORA GARCIA: I AGREE. LEANA MANN: IF YOU KNOW ANYONE OUT THERE, THEY WE HAVE FOUND THAT MOST PEOPLE DON'T KNOW ABOUT THIS DISASTER EXEMPTION. SO SPREAD THE WORD THERE. AS LONG AS THEY HAVE 15% OF THEIR IMPROVEMENT VALUE IN DAMAGE, WHICH IS A PRETTY LOW THRESHOLD, THEY CAN GET SOME KIND OF TAX RELIEF. THE GOVERNOR DID AMEND HIS ORIGINAL DISASTER DECLARATION, SO IT PUSHES THE DEADLINE TO FILE BACK TO DECEMBER 3, SO THEY HAVE A FEW MORE MONTHS TO GET THEIR PAPERWORK IN AND ALL THOSE COST CURE ESTIMATES SHENGHAO WANG: HOW MUCH OF THE AFFECTED AREAS IN THE MUNICIPALITY LEANA MANN: NONE SHENGHAO WANG: THESE ARE MOSTLY UNINCORPORATED AREAS, LEANA MANN: RIGHT. IT'S ALL TRAVIS COUNTY. THEY'RE NOT PART OF CITY OF AUSTIN. I BELIEVE THE ESTIMATES ARE ABOUT 200 PROPERTIES, AND THAT'S FROM COUNTY DATA. BUT AGAIN, WE'RE OUT IN THE FIELD AND VERIFYING THOSE COUNTS ON OUR END AS WELL. SHENGHAO WANG: AND I THINK PROBABLY HAVE, BUT IF YOU REACH OUT TO THE RELEVANT COUNTY COMMISSIONERS OFFICE FOR THAT LEANA MANN: WE HAVE, WE'VE BEEN IN CONSTANT COMMUNICATION. WE'VE SENT MULTIPLE SEND MULTIPLE EMAILS LETTING THEM KNOW THE THINGS THAT WE'RE WORKING ON, IF THEY CAN INCLUDE US IN ANY COUNTY EVENTS, SO THAT WE CAN ALSO BE THERE AND HELP GET THAT INFORMATION OUT. SO YES, WE'RE COMMUNICATING, SHENGHAO WANG: I FIGURED, THANK YOU. GREAT JOB. LEANA MANN: AND THEN WE ALSO HAVE IN SEPTEMBER FOR OUR OUTREACH EVENTS, WE'VE GOT A TCAD 101 AT THE AUSTIN NEIGHBORHOODS COUNCIL ON THE 24TH OF SEPTEMBER, OUR MONTHLY BENEFITS CLINIC AT THE VA ON OCTOBER 8. AND THEN WE'RE DOING A NEW CLASS ON THE 15TH OF OCTOBER WITH PATENT TITLE. IT'LL BE WE DID TCAD 101 WITH THEM IN AUGUST. AND SO WE'RE GOING TO DO TCAD 102 FOR A MORE ADVANCED SEMINAR. AND THEN ON THE 18TH OF OCTOBER, WE'LL BE AT BOO THE FLU AND THE COMMUNITY RESOURCE FAIR WITH APD ON THE 20TH OF OCTOBER. AND THEN OUR WE'RE CONTINUING OUR CUSTOMER SURVEYS. CUSTOMER SERVICE IS AT A 4.56 AND THEN WE'VE ALSO WE'RE DOING SURVEYS FOR OUR OUTREACH EVENTS TO SEE WHAT WE CAN IMPROVE ON ANY OTHER EDUCATIONAL OPPORTUNITIES THAT MIGHT BE THERE. AND SO WE'RE AT A 4.4 OUT OF FIVE ON THOSE. SHENGHAO WANG: I SEE THAT THE AVERAGE PHONE WAIT TIMES A LITTLE BIT UP. I'M GOING TO GUESS THAT THAT'S LARGELY PROTEST RELATED. LEANA MANN: WE SEE A SPIKE RIGHT AROUND PROTEST SEASON, AND THEN ALSO WHEN TAX BILLS START COMING OUT. SHENGHAO WANG: GOT IT. THANK YOU. LEANA MANN: AND REALLY, THE MONTH LEADING UP TO THE TAX BILLS, BECAUSE PEOPLE DON'T KNOW WHEN THEY THEY SHOULD GET IT, AND SO THEY'RE CALLING US TO FIGURE OUT WHEN THEY WILL GET THEIR TAX BILL. DICK LAVINE: JUST CURIOSITY. DO YOU LOSE A LOT OF PEOPLE WHO CALL AND DON'T WAIT 15 MINUTES? LEANA MANN: WE DO HAVE A DROP TIME, AND I CAN ADD THAT TO OUR REPORTS. IT'S NOT SIGNIFICANTLY HIGH, OF COURSE, RIGHT AT THE PROTEST DEADLINE. YES, OUR WAIT TIMES ARE CONSIDERABLY LONGER AT THAT POINT, BUT GENERALLY THROUGHOUT THE YEAR. DICK LAVINE: NO, CAN YOU GIVE THEM AN ESTIMATE WHEN THEY CALL SOMETHING AUTOMATED, SAYING, EXPECT 10 MINUTE WAIT? LEANA MANN: SO WE DON'T PROVIDE A WAIT TIME ESTIMATE, BUT WE DO OFFER A CALL BACK FEATURE, SO THEY CAN LEAVE THEIR PHONE NUMBER AND THEN IT KEEPS THEIR SPOT IN THE QUEUE AND WE CAN CALL THEM BACK. THAT'S EVEN BETTER. AND THEN THE SECOND CALLED SPECIAL. SESSION ENDED JUST RECENTLY, ON SEPTEMBER 4. [00:35:03] WE ONLY HAD TWO BILLS THAT REALLY HAD ANYTHING TO DO WITH PROPERTY TAX. WELL, APPRAISAL THERE WERE A LOT OF PROPERTY TAX BILLS AND CONVERSATIONS, BUT APPRAISAL BILLS AND NEITHER OF WHICH REALLY IMPACT US AT ALL. SO WE CAME OUT OF BOTH SPECIAL SESSIONS PRETTY UNSCATHED, NOT A LOT OF CHANGES. SO WE'LL WAIT AND SEE IF THERE'S A THIRD CALL SESSION, AND THAT IS ALL I HAVE. OKAY. JAMES VALADEZ: MUCH FOR THE UPDATES. WE WILL NOW MOVE ON TO ITEM 5H OF OUR REGULAR AGENDA, WHICH IS DISCUSSION AND POSSIBLE [h. Discussion and Possible Action on Authorization to Purchase Homestead Verification Project Subscription] ACTION ON AUTHORIZATION TO PURCHASE HOMESTEAD VERIFICATION PROJECT SUBSCRIPTION THROUGH OMNIA COOPERATIVE PURCHASING CONTRACT NUMBER 2024056, DASH, 02, LEANA MANN: SO THANK YOU EXPANDING ON OUR DISCUSSION. SO SENATE BILL 1801 CREATED THIS REQUIREMENT TO AUDIT HOMESTEAD RECORDS. LAST YEAR, WE UNDERTOOK THIS PROCESS IN HOUSE, AND DURING THAT PROCESS, WE VETTED QUITE A FEW AVAILABLE VENDORS TO SEE IF OUR COST OF DOING THIS IN HOUSE, HOW IT LINED UP AGAINST THE SUBSCRIPTION SERVICES THAT PROVIDE THE SAME SERVICE. WE LOOKED AT QUITE A FEW DIFFERENT VENDORS THAT OFFER SOME KIND OF SOLUTION. ONE WAS A TURNKEY, WHERE WE HAND OVER THE ROLE TO THEM, THEY DO ALL OF THE WORK AND THEN GIVE US A ROLLBACK. IT IS VERY COSTLY. WE ALSO LOOKED AT OUR CURRENT EXEMPTIONS VENDOR, AND THEY DON'T HAVE AN ADEQUATE SOLUTION FOR WHAT WE NEEDED TO DO. AND SO OUR THIRD WAS TRUE ROLL IO, WHICH IS A COMPANY THAT IS PROVIDING EXEMPTION SUBSCRIPTION SERVICES, AND WE DID A PILOT PROGRAM WITH THE PAPER APPLICATIONS THAT WE RECEIVED LAST YEAR WHERE THEY TOOK THE PAPER APPLICATIONS THE IMAGES OF IT, USED OCR TECHNOLOGY TO READ THE EXEMPTION APPLICATION AND THEN RUN THOSE FIELDS THROUGH THEIR SUBSCRIPTIONS WITH DMV AND DEED RECORDS. THERE'S SIX OR SEVEN DIFFERENT CHECKS THAT THEY DID, AND THEN WE WOULD GET A LIST BACK OF THOSE THAT NEED TO PROVIDE FURTHER INFORMATION. IT WAS HIGHLY SUCCESSFUL. THEY HAVE A VERY EASY TO USE DASHBOARD, AND THAT WOULD ALLOW THE CUSTOMER SERVICE GROUP TO WORK VERY EFFICIENTLY, QUICKLY. AND SO WE ARE RECOMMENDING THAT WE DO A CONTRACT WITH TRUE ROLL. IT WOULD BE FOR OCTOBER 1, 2025, THROUGH DECEMBER 31 2026, WHICH WOULD BE A COST OF 37,500 FOR THE REMAINDER OF 25 AND 150,000 FOR 2026 JAMES VALADEZ: MISS CARTWRIGHT DEBORAH CARTWRIGHT: I DON'T KNOW. I DON'T KNOW WHAT OMNIA COOPERATIVE PURCHASING MEANS. COULD YOU DESCRIBE THAT? LEANA MANN: SURE THERE ARE COOPERATIVE PURCHASING GROUPS WHERE, USUALLY THE STATE HAS GONE OUT AND BID A SERVICE OR PRODUCT, AND SO THEY'VE OBTAINED THOSE BEST PRICE OR BEST VALUE STANDARDS THAT GOVERNMENTS HAVE TO USE IN THEIR PURCHASING PROGRAMS. AND SO ALL IT IS IS THAT SOMEBODY ELSE HAS BID THIS AND DETERMINED IT WAS THE BEST VALUE FOR THIS CONTRACT. AND SO WE ARE ABLE TO THEN PIGGYBACK OFF THAT COOPERATIVE PURCHASING CONTRACT WITHOUT DOING AN RFP PROCESS. DEBORAH CARTWRIGHT: AND DO WE KNOW WHAT OTHER GROUPS HAVE HAVE DONE THIS CONTRACT? LEANA MANN: THERE'S QUITE A FEW. AND OMNIA IS THE ONE HARRIS CAD USED FOR THIS SAME SUBSCRIPTION, WHICH IS WHY WE WENT THAT ROUTE. NICOLE CONLEY: JUST HAVE A FOLLOW UP. MR. CHAIRMAN, TRUE JAMES VALADEZ: MISS CONLEY ROLL. THE COMPANY IS THE PROVIDER THAT WE'RE CONTRACTING WITH, AND THEY'RE, I'M ASSUMING THAT YOU'VE DONE YOUR DUE DILIGENCE REGARDING THE VENDOR AND THEIR PROVISION OF SERVICES, AND THAT THEY'RE A PRIMARY CONTRACTOR. LEANA MANN: YES, NICOLE CONLEY: THANK YOU. JAMES VALADEZ: MR. WANG SHENGHAO WANG: YEAH, JUST CLARIFICATION, WHAT SO TRUE ROLL IS, I GUESS THE NAME OF THE PRODUCT. LEANA MANN: SO TRUE ROLL IS THE COMPANY, AND THEN THE COMPANY GETS PARTNERS WITH DIFFERENT LIKE, DIFFERENT COOPERATIVE PURCHASING. SO OMNIA IS THE COOPERATIVE PURCHASER THAT HOLDS THE CONTRACT FOR TRUE ROLE. SHENGHAO WANG: AND IS OMNIA A GOVERNMENT ENTITY? LEANA MANN: THEY'RE NOT, IT'S A IT'S A COOPERATIVE PURCHASING GROUP. SO THEY USE INTERLOCAL AGREEMENTS WHERE MULTIPLE GOVERNMENTS, NICOLE CONLEY: YES, LIKE STATEWIDE, OR, YOU KNOW, NATIONAL, THEY'LL PULL PROVISIONS OF SERVICES OR SOMETHING. IT'S A CO OP, BASICALLY COOPERATIVE, A COOPERATIVE, PURCHASING COOPERATIVE, USUALLY YOU GET BETTER ECONOMIES OF SCALES UNDERSTOOD WHEN YOU PULL SERVICES AND PRODUCTS IN THAT WAY. AND THEN SHENGHAO WANG: DO YOU HAVE AN ESTIMATE OF WHAT IT TOOK FOR IN HOUSE LEANA MANN: SURE, JUST OUR STAFF TIME, IT WAS $189,000 I. IT, AND [00:40:03] THIS CONTRACT WILL NOT ALLEVIATE ALL STAFF INTERACTION, LIKE WE WILL STILL HAVE STAFF THAT NEEDS TO REVIEW WHAT THIS SUBSCRIPTION SERVICE PROVIDES BACK TO US AND ENSURE THERE'S NOT FALSE POSITIVES, AND REALLY VET THAT INFORMATION, SEND THE LETTER FOR ANY ADDITIONAL INFORMATION WE NEED FROM THE TAXPAYER, SO THERE WILL STILL BE SOME EMPLOYEE COST JAMES VALADEZ: QUESTION FOR MR. HAVENSTRITE, AND THEN WE'LL GO TO MR. LAVINE JOHN HAVENSTRITE: SO IS TRUE ROLL THE ACTUAL SERVICE PROVIDER, OR ARE THEY? ARE THEY GOING TO BE BRINGING IN SUBS TO DO DIFFERENT DISCRETE SECTIONS OF THE WORD? DO YOU KNOW HOW THAT'S GOING TO BE HANDLED? LEANA MANN: SURE. TRUE ROLL IS THE SERVICE PROVIDER, AND THEIR SERVICE ISN'T DONE BY PEOPLE. SO THEY HAVE THEY WON'T BRING IN ANY SUBS THERE. THEY'VE BUILT THE SOFTWARE WHERE IT USES APIS TO CALL THE DIFFERENT DATABASES THAT THEY HAVE, AND SO ONCE WE POPULATE OUR DATA INTO THAT APPLICATION, IT RUNS THE VERIFICATIONS AND THEN SENDS A LIST BACK SO THERE'S NO HUMAN INTERACTION ON THEIR END. JOHN HAVENSTRITE: I DID NOT EXPECT THAT. THANK YOU. JAMES VALADEZ: MR. LAVINE, DICK LAVINE: JUST READING ABOUT THE I GUESS, PAST THIS SESSION, THAT YOU HAVE TO PROVIDE SPECIFIC REASONS WHY THEY'RE BEING ASKED, YES, SPECIFIC REASON IS THAT A BURDEN ON YOU? AND WHAT KIND OF SPECIFIC REASON DO YOU HAVE TO GIVE? LEANA MANN: IT IS GENERALLY BEFORE SB 1801, WHEN WE WERE AUDITING, WE HAVE A REASON THAT WE'RE ASKING SOMEBODY TO REAPPLY. EITHER THERE'S A DEED CHANGE OR AN OWNERSHIP CHANGE. SOMEBODY GOT MARRIED OR DIVORCED. THERE'S VERY SPECIFIC REASONS. SO WE ALREADY KNOW WHAT THAT IS, WE JUST HAVE TO POPULATE OUR LETTER WITH THAT DATA. NOT A HUGE BURDEN. I THINK IT'S IT IS HELPFUL FOR PROPERTY OWNERS, BECAUSE THEN THEY KNOW, OKAY, WELL, I'M BEING ASKED TO REAPPLY BECAUSE I PUT MY STATE INTO A TRUST SO THEY KNOW WHAT DOCUMENTS TO GIVE US BACK. SO I THINK IT'S A HELPFUL BILL. THERE WERE APPRAISAL DISTRICTS THAT WERE JUST SENDING OUT APPLICATIONS, FULL APPLICATIONS FOR EVERYONE TO REAPPLY. AND I THINK THAT WAS AGAINST WHAT THE SPIRIT OF 1801 WAS, DICK LAVINE: YEAH, AND THE HOMEOWNERS DIDN'T UNDERSTAND. I GOT SOME FEEDBACK, RIGHT? JAMES VALADEZ: MR. HANNA JETT HANNA: JUST CURIOUS ABOUT HOW MANY PROPERTIES YOU HAD THAT YOU ENDED UP DROPPING FROM HOMESTEAD AS A RESULT OF THIS. LEANA MANN: I CAN PULL THAT BACK UP, BUT IT WAS LESS THAN 3% OF OUR OF THE PROPERTIES AUDITED, AND WE'LL GET MORE RESPONSES BACK AS TAX BILLS GO OUT, WHICH SO WE ANTICIPATE THAT TO DROP EVEN MORE ONCE THEY GET THEIR BILL AND SEE THAT EXEMPTION AND THAT EXEMPTION BENEFIT GONE. JETT HANNA: THAT'S GREAT. A JAMES VALADEZ: NY OTHER COMMENTS ON THIS? OKAY, MISS CONLEY NICOLE CONLEY: ONE MORE FOLLOW UP, BECAUSE WE DIDN'T DO A FULL SOLICITATION. ARE YOU GOING TO HAVE? IS THERE GOING TO BE ANY POTENTIAL FALLOUT FROM GOING UTILIZING THE COOPERATIVE? LEANA MANN: I DON'T BELIEVE SO. I THINK WE DID OUR DUE DILIGENCE IN VETTING THE OPTIONS THAT HAVE BEEN PRESENTED TO APPRAISAL DISTRICTS FOR THIS SERVICE. THE OTHER ONES WEREN'T AS GOOD OF A FIT FOR US, NICOLE CONLEY: BUT I PRESUME THEY WOULD HAVE PARTICIPATED IN THIS SOLICITATION FOR THE CO OP. YOU TYPICALLY, YOU KNOW, PROVIDERS THAT ARE ROBUST WOULD BE A CONSIDERATION FOR THESE TYPE OF COOPERATIVE AGREEMENTS AND SO OR STATEWIDE CONTRACTS. LEANA MANN: USE STATE PURCHASING CONTRACTS IF WE CAN, ESPECIALLY WITH SUBSCRIPTION OR IT PURCHASES JUST BECAUSE SOMEBODY ELSE HAS VETTED THEM AND THEY IT'S A LARGER GROUP OF PEOPLE WHO YOU'D HEAR IF THEY'RE THEY WEREN'T PROVIDING THE SERVICE THEY WERE SUPPOSED TO. NICOLE CONLEY: THANK YOU. JAMES VALADEZ: ANY FURTHER DISCUSSION? OKAY, WE WILL NEED ACTION ON THIS ITEM. DEBORAH CARTWRIGHT: GOOD. I MOVED TO AUTHORIZE THE PURCHASE OF HOMESTEAD VERIFICATION APPLICATION SERVICES WITH TRUE ROLE USING THE OMNIA COOPERATIVE PURCHASING CONTRACT FOR A TERM OF OCTOBER 1 2025, THROUGH DECEMBER 31 2026, FOR A TOTAL COST OF $187,500 JAMES VALADEZ: IT'S BEEN MOVED BY MS CARTWRIGHT, SECONDED BY BLANCA. ANY FURTHER DISCUSSION ON THIS HEARING? NONE. WE'LL TAKE A VOTE ALL THOSE IN FAVOR, AYE, ALL THOSE OPPOSED. THAT PASSES UNANIMOUSLY. WE WILL NOW MOVE ON TO ITEM FIVE, I OF OUR [i. Discussion and Possible Action on Purchase of Residential Property Appraisal Subscription] REGULAR AGENDA, WHICH IS DISCUSSION AND POSSIBLE ACTION ON PURCHASE OF RESIDENTIAL PROPERTY APPRAISAL SUBSCRIPTION. I'M SORRY, YEAH, PROPERTY APPRAISAL SUBSCRIPTION THROUGH OMNIA COOPERATIVE PURCHASING CONTRACT NUMBER R2, FOUR 303. [00:45:02] LEANA MANN: THANK YOU. SO THIS IS A DATA SUBSCRIPTION FOR RESIDENTIAL PROPERTY APPRAISAL. IT IS THROUGH C3, A, I AND AGAIN. THIS RUNS THROUGH A COOPERATIVE PURCHASING AGREEMENT, AS WELL AS Y'ALL ARE AWARE, IN ORDER TO DO MASS APPRAISAL, YOU HAVE TO HAVE DATA POINTS AND THROUGHOUT THE LAST FEW YEARS, AND ESPECIALLY IN 2025 WE'VE SEEN A SIGNIFICANT DECREASE IN THE NUMBER OF DATA POINTS THAT WE'VE BEEN ABLE TO OBTAIN, AND SO THIS SUBSCRIPTION PROVIDES US WITH ADDITIONAL DATA POINTS, BUT IT ALSO GIVES US SOME REALLY COOL STATISTICAL ANALYSIS TOOLS TO MAKE SURE THAT WE'RE HITTING EQUITY NUMBERS. WE HAVE THE OPTION TO LEVERAGE SOME MACHINE LEARNING TO IDENTIFY OUTLIERS WITHIN OUR MASS APPRAISAL MODELS. CAN ALSO VERIFY OUR PERFORMANCE RUN RATIO REPORTS. SO IT MAKES A VERY EFFICIENT DASHBOARD WHERE IT ALLOWS OUR STAFF, WHERE IT USED TO REQUIRE A QUERY THROUGH OUR OUR DATABASE TO BE RAN, AND REALLY PULL SPECIALIZED REPORTS. IT GIVES THEM A VISUAL, VISUALIZATION OF THAT DATA AT THEIR FINGERTIPS TO MAKE THE BEST DECISIONS FOR THEIR MASS APPRAISAL AREA THAT THEY'RE APPRAISING. SO THIS IS, IT IS A SEVEN YEAR CONTRACT, BUT THERE WILL BE A NON, NOT APPROPRIATIONS AGREEMENT IN THE CONTRACT, WHICH WOULD IF THE BOARD, FOR SOME REASON, DIDN'T FUND THAT ITEM IN THE BUDGET, THEN THAT WOULD GIVE US THE OPPORTUNITY TO CANCEL THAT CONTRACT. AND OF COURSE, IF THEY WERE TO CHANGE DATA PROVIDERS OR NOT PROVIDE DATA POINTS THAT WE FOUND WERE SUFFICIENT, WE WOULD BE ABLE TO GET OUT OF THE CONTRACT AS WELL. JAMES VALADEZ: I THINK THAT LOOKED LIKE A QUESTION FOR MR. HAVENSTITE JOHN HAVENSTRITE: I GUESS I'M A LITTLE CONCERNED ABOUT KIND OF GOING ALL IN ON AI LIKE THIS. AND I WONDER HOW YOU WHAT OPPORTUNITY YOU HAVE TO KIND OF PEER BEHIND THE CURTAIN TO SEE WHAT THE DATA IS THAT THE THAT THE THE AI GENERATOR, OR MACHINE LEARNING IS, IS PULLING TO MAKE ITS ASSESSMENTS OF VALUE. LEANA MANN: SO FOR CLARITY, WE ARE NOT USING THE AI PORTION. THIS IS AN AI COMPANY, BUT WE'RE USING THE DASHBOARD AND APPLICATION THAT THEY'VE DEVELOPED STRICTLY TO LOOK AT CHARACTERISTICS, QUALITY, ENSURE EQUITY. WE DO GET TO SEE WHAT THEIR MACHINE LEARNING DRIVEN NUMBER WOULD BE. WE ARE NOT USING THAT. WE'RE GOING TO CONTINUE OUR APPRAISAL METHODS AS THEY ARE, BUT IT DOES GIVE US SOME OPPORTUNITIES TO SEE IN THE FUTURE WHAT THAT AI NUMBER MIGHT LOOK LIKE AND WHERE WE COULD IMPROVE THAT. BUT THAT IS NOT GOING TO BE IN OUR VALUATION MODEL. JOHN HAVENSTRITE: SO IT'LL BE OUR DATA THAT BEGINS POPULATING THIS THIS TOOL, AND THE LONGER THAT WE HAVE IT, THE MORE ACCURATE IT BECOMES IS THAT NO, LEANA MANN: IT'S PULLING DATA SOURCES FROM VARIOUS SOURCES, BUT IT'LL POPULATE OUR DATA. BUT THEN YOU'LL SEE DIFFERENT SUBSCRIPTIONS, AND WHAT THEY SAY THE QUALITY OF THE PROPERTY MIGHT BE OR CHARACTERISTICS. WE SHOW IT'S FOUR BEDROOMS, THIS SUBSCRIPTION SHOWS IT'S THREE AND SO THEY'VE COMPILED MULTIPLE SUBSCRIPTIONS INTO ONE APPLICATION WHERE WE CAN SEE DIFFERENT FEATURES OF A PROPERTY. SO IF WE'RE WORKING IN A MARKET AREA, YOU CAN PULL UP ALL THE PROPERTIES, YOU CAN SEE DIFFERENT ASPECTS OF THE PROPERTY FROM DIFFERENT SUBSCRIPTIONS THAT THEY HAVE. SO ONE OF THEM MIGHT BE FANNIE MAE AND FREDDIE MAC. AND YOU COULD DO A LOAN TO VALUE RATIO AND LOOK AT IT LIKE THAT. SO THERE'S MANY DIFFERENT DATA POINTS YOU'RE LOOKING AT, BUT IT'S NOT THE SYSTEM DERIVING ANY DATA POINTS, IF THAT MAKES SENSE. THEY'RE NOT COMING UP WITH A VALUE. THEY'RE PULLING DATA FROM THEIR SOURCES AND GIVING IT TO US IN ONE APPLICATION ON ONE SCREEN THAT WE CAN LOOK AT. JAMES VALADEZ: SO WE'RE GOING MR. LAVINE, MISS CONLEY, MR. WANG DICK LAVINE: SO WHAT? WHAT WE DO NOW TO YOU TO ACCESS THIS DATA. LEANA MANN: SO WE HAVE DIFFERENT SUBSCRIPTIONS, ONE OF THEM BEING OUR TRANS UNION SUBSCRIPTION. THAT IS THE ONE WHERE OUR SALE, OUR DATA POINTS, HAVE GONE FROM ABOUT 13,000 A YEAR TO 1800 IN 2025 SO WE'RE GETTING VERY CLOSE TO A POINT WHERE WE DON'T HAVE SUFFICIENT DATA TO APPRAISE THIS IS GOING TO GIVE US ADDITIONAL DATA POINTS. RIGHT NOW. WE HAVE OUR SUBSCRIPTIONS, BUT IF IT'S NOT THERE. WE DON'T HAVE THE DATA. SO WE THIS IS ENSURING THAT WE HAVE THE NECESSARY DATA TO COMPLETE OUR APPRAISAL PRACTICES, AND DICK LAVINE: THIS IS A VERY LONG TERM CONTRACT. IS THAT NECESSARY? IS THAT WHAT THE COMPANY REQUIRES? LEANA MANN: OR IT IS WE'VE NEGOTIATED AS MUCH AS WE CAN TO GET. AT THE LOWEST VALUE THAT WE CAN GET. AND THEY WANT THEY WANT [00:50:04] A PARTNER, AND THEY WANT SOMEBODY THAT'S GOING TO STAY WITH THEM LONG TERM. WE WILL ENSURE WITH LEGAL THAT WE HAVE ALL OF THE NECESSARY LANGUAGE IN THE CONTRACT AND SHOW IT WITH MEET WITH THE CONTRACT COMMITTEE TO MAKE SURE WE'RE COVERED. DICK LAVINE: YOU HAVE SOME KIND OF ANNUAL REVIEW IN THE CONTRACT. LEANA MANN: WELL, THE CONTRACT COMMITTEE OF THE BOARD CAN REVIEW ANY NEW CONTRACT, AND SO TYPICALLY, LARGE CONTRACTS, WE WOULD BRING TO THE COMMITTEE TO REVIEW AFTER IT'S GONE THROUGH LEGAL REVIEW. DICK LAVINE: NO, I MEANT ONE. IF WE WERE TO SIGN THIS CONTRACT, DO WE HAVE WOULD YOU BRING TO THE BOARD, OR DO YOU PERSONALLY REVIEW IT EVERY YEAR? AND IS THERE A PROVISION, IF THEY'RE FALLING SHORT, THAT IF LEANA MANN: THE BOARD WOULD LIKE US TO DO THAT, WE CAN CURRENTLY, THE PROPOSAL IS FOR THE FULL SEVEN YEARS, SO THAT WE DON'T COME BACK TO THE BOARD. BUT IF THE BOARD WOULD APPROVE TO LOOK AT IT EVERY YEAR, THAT WOULD BE UNDER YOUR PERFUME. JAMES VALADEZ: MS CONLEY, NICOLE CONLEY: I JUST HAD A FOLLOW UP. SO THIS IS JUST A CONTRACT THAT AUTO RENEWS EVERY YEAR, AND I'M ASSUMING, I'M ASSUMING IT'S A SEVEN IT'S A MULTI YEAR CONTRACT THAT AUTO RENEWS EVERY YEAR, UNLESS YOU CANCEL WITH CAUSE, I'M PRESUMING LEANA MANN: CORRECT. NICOLE CONLEY: OKAY, SO LEANA MANN: THERE'S NOT AN AUTO RENEWAL, SO THERE WON'T BE ANY PRICE INCREASE THROUGHOUT THOSE SEVEN YEARS. NICOLE CONLEY: OKAY, SO, JUST STANDARD CONTRACT, YEAR OVER YEAR. IT JUST EVERY YEAR, YOUR SEVEN YEAR, UNLESS YOU CANCEL WITH CAUSE. I'M PRESUMING THAT YOU CAN CANCEL WITH CAUSE IF IT'S NOT PERFORMING. YOU KNOW, THERE'S OVERSIGHT, CONTRACT OVERSIGHT THAT'S GOING TO BE PERFORMED BY YOU ALL TO ENSURE THAT THE TERMS ARE MET AND THAT THERE'S STILL VALUE ADD FROM THE CONTRACT? YES, ALL RIGHT. LEANA MANN: AND AGAIN, THERE'S A NON APPROPRIATIONS CLAUSE, SO THERE'S NICOLE CONLEY: NOT A BOARD ISSUE, BUT NOT THIS FUND, OBVIOUSLY SUBJECT TO THE APPROPRIATIONS OF FUNDS, CORRECT? AND THIS IS NOT A CURRENT WE DON'T HAVE ANY ENTITY PROVIDING THESE KINDS OF SERVICES TODAY. I MEAN, THIS IS CURRENT STAFF PROVIDING THESE, THIS KIND OF WE DON'T HAVE A CURRENT PROVIDER THAT WE'RE SWAPPING OUT. WE DON'T HAVE ANY OF THOSE DATA SOURCES TODAY, CURRENTLY, LEANA MANN: SO WE MAY HAVE SOME OF THE DATA SOURCES, AND WE'RE GOING TO SEVEN OR EIGHT DIFFERENT SUBSCRIPTIONS TO GET THAT DATA. NICOLE CONLEY: SO WE'RE GOING TO ELIMINATE THOSE SUBSCRIPTIONS AND REPLACE WITH THIS ONE SORT OF SINGLE REPOSITORY OF INFORMATION. LEANA MANN: YEAH, THIS FIRST YEAR, WE'LL NEED TO VERIFY THAT THE DATA IS ACCURATE, RIGHT? SO WE'LL NEED TO GO TO THOSE SUBSCRIPTIONS WE CAN VERIFY, VERIFY THAT IT'S GOOD DATA BEFORE WE CANCEL. NICOLE CONLEY: IT'S SORT OF ONE STOP, SORT OF SINGLE, YOU KNOW, ROBUST SYSTEM OF DATA THAT WE'LL BE ABLE TO UTILIZE AND REPLACE. OKAY, ALL RIGHT, OKAY, THANK YOU. THAT ANSWERS MY QUESTIONS, AND I DON'T WANT TO SEE THE CONTRACT EVERY YEAR. I PRESUME THAT IF YOU'RE GETTING GOOD SERVICE, AND IT'S I MEAN, I YIELD TO YOUR QUESTION ON THAT JAMES VALADEZ: WE'RE NOW GOING WANG, HANNA, HAVENSTRITE SHENGHAO WANG: SO THANK YOU, MR. CHAIR. SO I JUST WANTED TO MAKE SURE I UNDERSTOOD. SO THIS IS ESSENTIALLY A DATA AGGREGATOR RIGHT ACROSS DIFFERENT SOURCES. THEY WILL RUN THEIR ANALYTICS ON IT, AND WE CAN SEE THEIR OUTPUT, BUT YOU WILL USE IT AS YOU SEE FIT OR NOT AT ALL BASED TO PRODUCE THE NOTICES THAT GO OUT. IT IS A SEVEN YEAR CONTRACT WITH THE TWO KIND OF EXIT PROVISIONS THAT YOU DESCRIBED, THE NON APPROPRIATIONS CLAUSE, AND THEN IF THE DATA DOESN'T, KIND OF, IT'S NOT THE QUALITY THAT Y'ALL ARE LOOKING FOR. I AGREE WITH MISS CONLEY. I DON'T SEE THE NEED TO SEE IT EVERY YEAR. IF THERE ARE ISSUES, I IMAGINE YOU WOULD PRESENT THAT TO THE BOARD. BUT IF THERE'S NO ISSUES, I DON'T SEE A NEED TO REVIEW IT ON AN ANNUAL BASIS. AND LAST QUESTION, JUST OUT OF CURIOSITY, WHAT IS COMMA C, A, M, A, LEANA MANN: CAMERA, COMPUTER ASSISTED MASS APPRAISAL. SO THAT'S JUST OUR APPRAISAL SYSTEM WEEK HERE IN HOUSE SHENGHAO WANG: AND AS AND AS MS CONLEY MENTIONED, WE DO HAVE OTHER DATA SUBSCRIPTIONS, AND IF YOU'RE SATISFIED WITH THIS ONE, YOU COULD SEE THIS ONE KIND OF REPLACING THOSE OVER TIME. OKAY, AND JUST BALLPARK WHAT ARE WE SPENDING ON THOSE OTHER APPRAISAL SUBSCRIPTIONS. LEANA MANN: SO JUST OUR TRANSUNION DATA IS 20,000 A YEAR, AND THAT WOULD ESSENTIALLY GO AWAY, BUT THAT ONE'S VERY EASY TO VALIDATE, AND SO THAT ONE COULD GO AWAY WITHIN THE FIRST COUPLE MONTHS. SHENGHAO WANG: OKAY, AND JUST BALLPARK, DO YOU KNOW HOW MANY OTHER SUBSCRIPTIONS AND TOTAL COST? JUST KIND OF ROUGH LEANA MANN: I DON'T WE'RE ACTUALLY DOING A PRETTY THOROUGH ANALYSIS ON OUR COMMERCIAL DEPARTMENT RIGHT NOW OF ALL SUBSCRIPTIONS, BUT WE HAVE HUNDREDS AND HUNDREDS AND HUNDREDS OF SUBSCRIPTIONS. I MEAN, THAT'S ONE OF THE CHALLENGES WITH MASS APPRAISAL IN TEXAS, IS THAT, YOU KNOW, ONE SOURCE, YOU HAVE TO DIG AND FIND THOSE DATA SOURCES. SO I THINK THIS WILL ALLEVIATE A LOT OF STAFF TIME, SHENGHAO WANG: YEAH, AND WOW. JUST, YOU KNOW, 13,000 TO 1800 IS QUITE A PRECIPITOUS DROP. SO APPRECIATE YOUR PROACTIVE HUNT [00:55:03] FOR ACCURATE DATA TO MAKE EQUITABLE APPRAISALS. THAT'S ALL FOR ME. THANK YOU. JAMES VALADEZ: MR. HANNA JETT HANNA: I THINK DANIEL PRETTY MUCH COVERED IT. I JUST WANTED TO UNDERSTAND WHAT DATA POINTS YOU WERE GETTING A LITTLE MORE. SO THIS IS BEYOND JUST SALES DATA, BUT ALSO WOULD INCLUDE COMMERCIAL LEANA MANN: THERE'S A LOT OF DATA POINTS. THIS IS A PRIMARILY RESIDENTIAL PROPERTY APPRAISAL SUBSCRIPTION, NOT COMMERCIAL, BUT THERE WILL BE COMMERCIAL DATA THAT'S WITHIN THE DATA WE'RE RECEIVING, I DON'T KNOW. SO IT'S A PROPRIETARY PRODUCT, RIGHT? I DON'T KNOW. EVERY DATA POINT THAT THEY HAVE SUBSCRIPTIONS FOR THAT THEN THEY'RE POPULATING INTO THAT APPLICATION, OKAY? IT'S ALSO IMPORTANT TO POINT OUT, WE DID DO A PILOT PROGRAM WITH THEM OVER THE LAST VALUATION CYCLE, AND WHILE WE WEREN'T SATISFIED WITH THEIR AI MODELS, WE WERE VERY SATISFIED WITH THE DASHBOARD AND THE DATA THEY WERE PUTTING INTO IT. JAMES VALADEZ: OKAY, WE'RE GOING TO MR. HAVENSTRITE AND THEN, YEAH, GOING TO MR. HAVENSTRITE JOHN HAVENSTRITE: SO WE DID A WE DID A PILOT. DO WE KNOW WHETHER THIS IS UP AND RUNNING? YOU KNOW, IN ITS FULLEST VERSION ANYWHERE RIGHT NOW. LEANA MANN: SO IN THEIR FULL VERSION, WITH THEIR AI PRODUCT, THERE ARE QUITE A FEW ORGANIZATIONS IN OTHER STATES THAT ARE USING IT. I DON'T THINK THEY ANTICIPATED IN TEXAS THE LACK OF DATA THAT WE HAVE, I THINK IT WAS A DIFFERENT ARENA THAN WHAT THEY WERE USED TO, AND SO WE GAVE A LOT OF FEEDBACK ON THINGS THAT COULD BE IMPROVED FOR THEIR AI MODELS, BUT WE JUST WEREN'T AT A POINT THAT WE FELT COMFORTABLE MOVING FORWARD WITH IT. JOHN HAVENSTRITE: OKAY, SO WE'LL BE, WE'LL BE THE FIRST TO EMBRACE IT AT THIS LEVEL LEANA MANN: AND WELL, THERE ARE EVEN A FEW OF THE TEXAS APPRAISAL DISTRICTS THAT ARE LOOKING AT THE SAME MODEL THAT WE ARE, WHERE IT'S THE APPLICATION, BUT NOT THE AI VALUES, AND SOME OF THEM MAY BE EXPERIMENTING WITH THAT AS WELL, BUT THAT I'M NOT AWARE OF. JOHN HAVENSTRITE: OKAY, THANKS. JAMES VALADEZ: OKAY, MISS CARTWRIGHT. DEBORAH CARTWRIGHT: THERE HAVE BEEN SO MANY QUESTIONS AND DISCUSSION ABOUT THIS, I WOULD LIKE TO REFER THIS TO OUR CONTRACTS COMMITTEE TO THEN MAKE SURE THAT WE'RE ALL ON THE ON THE SAME PAGE WITH EVERYTHING THAT'S BEING DISCUSSED, AND THEN BRING IT BACK AT THE NEXT MEETING. WILL THAT WORK? AS FAR AS TIMING IS CONCERNED? I I NOTE THAT THIS IS SUPPOSED TO START ON OCTOBER 1, BUT IT SOUNDS LIKE THERE ARE A FEW LITTLE TWEAKS THAT HAD BEEN THAT NEED TO BE ADDED TO THE CONTRACT, LEANA MANN: SO WE WOULD REQUEST A PURCHASE APPROVAL, AND THEN WE COULD GIVE THE CONTRACT ITSELF TO THE CONTRACT COMMITTEE. BUT WE DO NEED TO MOVE PRETTY QUICKLY, BECAUSE WE'RE GOING TO BE IN VALUATION IN NOVEMBER, DECEMBER, AND WE NEED A CONTRACT IN PLACE TO GET THE DATA POINTS. BUT I'LL DEFER TO THE BOARD IF Y'ALL DON'T WANT TO APPROVE IT NOW AND WAIT UNTIL THE NEXT MEETING, DEBORAH CARTWRIGHT: THAT'S FINE TOO. WELL. IT JUST SEEMS TO ME THAT, ESPECIALLY VERY THINGS BEEN SAID, MAYBE WE SHOULD HAVE HAD IT GO TO THE CONTRACTS COMMITTEE FIRST TO MAKE A RECOMMENDATION TO THE FULL BOARD, BECAUSE I THINK WE'RE ALL, YOU KNOW KIND OF THIS IS ALL NEW, NEW STUFF FOR US, AND WE'RE TRYING TO UNDERSTAND IT A LITTLE BETTER. I'M FINE WITH AUTHORIZING THE CHIEF APPRAISER TO ENTER THE PURCHASE OF A RESIDENTIAL PROPERTY APPRAISAL SUBSCRIPTION AFTER AFTER REVIEW BY THE CONTRACT COMMITTEE IN THE NEXT WEEK OR TWO BEFORE OCTOBER 1. IF THAT, IF YOU THINK THAT WOULD BE DOABLE, LEANA MANN: YEAH. AND TYPICALLY, OUR PROCESS IS THAT WE ASK FOR THE APPROVAL OF THE PURCHASE BEFORE WE EVEN GET A CONTRACT WITH THE VENDOR, BECAUSE THEN LEGAL GETS INVOLVED, THEY NEGOTIATE. DEBORAH CARTWRIGHT: OKAY? SO THIS IS A TYPICAL WAY OF DOING IT. I JUST WANT TO SAY THAT THE CONTRACT COMMITTEE NEEDS TO MEET ON THIS BEFORE LEANA MANN: WE WELCOME THE LEGAL MINDS THAT ARE ON THAT GROUP TO ASSIST DEBORAH CARTWRIGHT: SO THE FOR CLARITY, YOU KNOW, IF WE, IF WE MOVE TO AUTHORIZE THE PURCHASE OF THIS, WE WERE, IT IS, IT IS SUBJECT TO THE REVIEW BY THE CONTRACT COMMITTEE PRIOR TO THE ENTRY OF THE CONTRACT IS THAT UNDERSTAND UNDERSTOOD, NICOLE CONLEY: BECAUSE WE'RE NOT APPROVING A CONTRACT, APPROVING THE PURCHASE FOR THE PURCHASING TO ENTER, THE AUTHORIZATION TO ENTER INTO A CONTRACT. JAMES VALADEZ: GREAT. WANG. SHENGHAO WANG: ONEN VERY QUICK POINT IN ONE SLIGHTLY LESS QUICK POINT. I THINK THERE'S A SMALL TYPO ON PAGE 120 THE IMPLEMENTATION FEE GOES UP BY $1 EVERY YEAR, BUT I DON'T SEE THAT ON PAGE 121 WHICH LOOKS MORE LIKE THE INVOICE OR RECEIPT, IT JUST KNOCKS LIKE 20 BUCKS OR SOMETHING OFF THE OFF THE TOTAL COST. ASKED. THAT'S A VERY QUICK POINT. ON THE LESS QUICK POINT, [01:00:05] I'M NOT ACTUALLY UNCOMFORTABLE WITH THIS AT ALL. I DON'T THINK THIS IS ACTUALLY I THINK IT SOUNDS NEW BECAUSE IT'S BEING MARKETED BY A COMPANY THAT SELLS ITSELF AS AN AI COMPANY. AND WE THINK OF AI AS THE POST CHATGPT AI. I'VE HEARD ADS FROM C3 AI, THIS COMPANY ON NPR FOR WELL BEFORE YOU KNOW, CHAT GPT WAS A THING, AND THIS IS A MORE TRADITIONAL, LIKE, LET'S RUN STATISTICAL ANALYSIS TYPE OF AI. BUT WE'RE NOT EVEN GOING TO BE USING THAT TO BE RUNNING OUR OUR APPRAISALS, WHAT REALLY WE ARE, WELL, AS I UNDERSTAND IT, WHAT WHAT THE DISTRICT IS INTERESTED IN IS JUST HAVING ONE ENTITY THAT AGGREGATES THE DATA FOR US, RATHER THAN THE APPRAISAL DISTRICT HAVING TO GO AND FIND 20 OR 30 DIFFERENT SUBSCRIPTIONS TO HAVE ENOUGH DATA TO MAKE INFORMED DECISIONS WITH. AND SO WITH THAT UNDERSTANDING, I HAVE NO RESERVATIONS ABOUT, ABOUT APPROVING THE RELEVANT RESOLUTION AT ALL, AND I, I DON'T PERSONALLY SEE A NEED FOR THE CONTRACT COMMITTEE TO REVIEW OTHER THAN THE NORMAL PROCESS. UNKNOWN: OKAY? SO SHENGHAO WANG: WELL. SO I WOULD LIKE TO MOVE TO AUTHORIZE THE PURCHASE OF THE RESIDENTIAL PROPERTY APPRAISAL SUBSCRIPTION WITH C THREE.AI USING THE OMNIA COOPERATIVE PURCHASING CONTRACT FOR A TERM OF OCTOBER 1 2025, THROUGH SEPTEMBER 30, 2031 FOR A TOTAL ANNUAL COST OF $167,857 DEBORAH CARTWRIGHT: I SECOND THE MOTION, JAMES VALADEZ: OKAY, IT'S BEEN MOVED BY MR. WANG, SECONDED BY MISS CARTWRIGHT. ANY FURTHER DISCUSSION ON THIS ITEM? HEARING NONE. WE'LL TAKE A VOTE ALL THOSE IN FAVOR, AYE, ALL THOSE OPPOSED. THAT MOTION PASSES UNANIMOUSLY. THANK YOU. WE WILL NOW MOVE ON TO 5J OF OUR REGULAR AGENDA, WHICH IS DISCUSSION AND [j. Discussion and Possible Action on Litigation and Appeals] POSSIBLE ACTION ON LITIGATION AND APPEALS RELATED TO PENDING IN ANTICIPATED LAWSUITS. DO WE HAVE ANYTHING ON THAT FOR TODAY? LEANA MANN: WE DON'T HAVE AN UPDATE FOR THE BOARD AT THIS TIME. JAMES VALADEZ: WITH THAT, WE WILL MOVE ON TO ITEM SIX, WHICH [6. Adjournment] IS ADJOURNMENT. DO I HAVE A MOTION BEEN MOVED BY MR. WANG, SECONDED BY MR. LEVINE? ANY DISCUSSION ON THAT? NONE. ALL THOSE IN FAVOR, ALL THOSE OPPOSED. THAT MOTION PASSES UNANIMOUSLY AT 12:40PM ON SEPTEMBER 11, THE TRAPPER CENTRAL APPRAISAL DISTRICT BOARD OF DIRECTORS STANDS ADJOURNED. * This transcript was compiled from uncorrected Closed Captioning.